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Event Coordinator

Publicado por
Hadassah, WZOA, Inc.
|
New York, NY
Novo
|
Publicado há 11 dias

The Event Coordinator will be responsible for assisting in meeting and event management and support (logistical implementation, data entry, contract negotiation) to Hadassah departments and the coordination of registration and other tasks involved in the successful implementation of Hadassah’s National Convention, Mid-Winter meetings, and Special Events.

Duties and Responsibilities

  • Provide day to day support to Director, Meeting Services (i.e. manage calendar, schedule meetings)
  • Assist Director, Meeting Services on creating materials and distribution of registration and marketing materials.
  • Work with Marketing & Communications Team to Design registration materials and including delegates, guest, speaker and staff registration forms.
  • Assist with the writing and production of meeting materials 
  • Preparation of BEO’s and logistical arrangements for meeting interfacing with all organizational departments to acquire this information.
  • Coordinate and assign hotel meeting space with meeting room requests.
  • Assist with the preparation of Program Guide booklet interfacing with all organizational departments.
  • Review purchase orders, invoices, check requests and other budget matters.
  • Contact meeting venues to confirm arrangements; troubleshoot and solve problems with venues.
  • Reviews meeting room set ups; ensures that facilities are satisfactory.
  • Responsible for implementing all onsite hotel logistics and BEO arrangements at meetings.
  • Work with production team in identifying audiovisual needs.
  • Maintaining a working knowledge of the complex needs of a wide variety of events
  • Must be able to deal effectively and courteously with all levels of staff and volunteers when in pressure situations. 

Education or Experience

  • BA or 4+ years equivalent work experience

Knowledge, Skills and Abilities

  • Computer proficiency (Excel, Word, Outlook, database)
  • Knowledge of PowerPoint preferred
  • Excellent customer service skills
  • Attention to detail
  • Ability to maintain confidentiality
  • Not-for-profit experience helpful

The Event Coordinator will be responsible for assisting in meeting and event management and support (logistical implementation, data entry, contract negotiation) to Hadassah departments and the coordination of registration and other…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral

Localização

Presencial
New York, NY, USA

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