Founded in 1979, the National Immigration Law Center (NILC) is the leading advocacy organization in the U.S. exclusively dedicated to defending and advancing the rights and opportunities of low-income immigrants and their loved ones. NILC’s mission is grounded in the belief that everyone living in the U.S. — regardless of race, gender/gender identity, immigration status, or economic status — should have equal access to justice, resources, and educational and economic opportunities that enable them to achieve their full human potential. NILC is committed to advancing its mission — which intersects race, immigration status, and class — through a racial, economic, and gender justice and equity orientation.
Headquartered in Los Angeles with an office in Washington, DC, NILC seeks to achieve just laws and policies that address systemic inequities, create narrative and culture change for an inclusive and equitable society, and build a healthier and more powerful movement. For more information, please visit www.nilc.org. and www.immigrantjusticefund.org/
The Associate Director of Human Resources – People Operations plans and manages the overall design, implementation, communication, administration, and compliance of health benefit and compensation programs, organizational HR compliance, policies and procedures, collective bargaining agreements, and HR technology systems, using data-driven decision making rooted in diversity, equity, inclusion, and justice (DEIJ) best practices. This position drives the evaluation and implementation of standard operating procedures and systems needed to build infrastructure. The Associate Director ensures that NILC adheres to legal standards across multiple jurisdictions and organizational policies and provides guidance on complex compliance matters. The Associate Director reports to the Director of Human Resources.
This role is not a member of the bargaining unit.
ESSENTIAL JOB FUNCTIONS
- Oversee the review, implementation, and maintenance of an optimal HRIS and other HR technology including collaboration with senior leadership and HR staff to identify system improvements, enhancements, and recommend and implement solutions.
- In consultation with the Director of HR and Senior Leadership Team, provide strategic and tactical management to the organization’s compensation structure, including maintaining a compensation structure and pay philosophy.
- Lead, develop, implement, and administer retirement and benefits programs to ensure competitive positioning, cost effectiveness and internal equity among employees. Serve as primary contact with TPAs and plan providers. Ensure compliance with ERISA, ACA, and other relevant legislation. Maintain and evaluate employee handbook and other organization policies and procedures to ensure legal compliance and alignment with HR best practices
- Continuously evaluate current HR systems and processes to ensure policies and best practices are executed on time, accurately and efficiently.
- Establish and maintain relevant dashboards and analytics and use data to recommend changes and improvements.
- Advise Director of HR and Senior Leadership on matters related to labor/union issues and best practices to promote positive labor relations. Ensure HR staff is knowledgeable about union contracts. Advise on and/or participate in collective bargaining, labor policies, grievance procedures, and dispute resolution.
- As needed, participate in or manage in the daily administration of other HR services as directed or assigned, including contract negotiation and administration, EEO compliance, job classification, and employee relations in accordance with HR best practices and overall
- Act as liaison and partner with Accounting & Finance on HR related matters including payroll, benefits, HRIS system implementation and management.
- Manage and oversee leaves of absences, including compliance with complex multi-jurisdiction leave requirements (NY, DC, CA, OR, etc.).
- Maintain compliance with existing and proposed federal and state laws/regulations affecting human resource management. Identify challenges or risks that could affect organization objectives and /or operational resources, and opportunities to improve organizational effectiveness.
- Work one-on-one and in groups with NILC employees to answer questions, identify solutions, and build trust.
- Performs other duties as assigned.
- Recruits, interviews, hires, and trains HR staff.
- Oversees the daily workflow of direct reports.
- Acts as a coach and mentor including providing constructive and timely feedback.
- Handles discipline and termination of employees in accordance with company policy.
- Directly manages 1 employee, with possibility for additional staff: HR Coordinator.
- Manages outside HR consultants, third party administrators, and vendors.
Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, or related field and experience required; Master’s or law degree preferred.
- At least 6 years of human resource management experience required, with at least three years in or consulting with unionized environments and two years of management experience preferred; non-profit sector or social justice organization experience preferred.
- SHRM-SCP or SPHR preferred.
- Ability to work collaboratively in a team, promoting mutual accountability and inspiriting trust and confidence from HR colleagues and business leaders alike.
- Ability to influence key stakeholders including developing and maintain positive relationships with employees, managers, senior leadership, and other stakeholders.
- Unwavering good judgment, honesty, and understanding of confidentiality
- Excellent interpersonal, analytical, and conflict resolution skills: ability to define problems, collect data, establish facts, and draw valid conclusions.
- Self-starter with a strong strategic ability to move daily tasks forward in alignment with NILC’s broader organizational needs and goals.
- Excellent verbal and written communication skills: ability to read, analyze, and interpret documents such as safety rules and procedure manuals. Ability to write routine reports, correspondence, and procedure manuals. Ability to write effectively for various audiences.
- Knowledge of mathematical principals as it applies to HR functions such as payroll and benefit calculations and creating and understanding dashboards and statistics: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret charts and graphs.
- Strong project management skills, from concept to planning to implementation. Excellent organizational skills and attention to detail.
- Strong supervisory and leadership skills. Demonstrates sound judgment and ability to negotiate across all staff levels and organizational context.
- Thorough knowledge of employment-related laws and regulations throughout the United States.
- Advanced knowledge of and experience with varied human resource information systems and applicant tracking systems.
- Proficient with Microsoft Office Suite and related software.
- All staff are currently working remotely, and all travel is limited due to the COVID-19 pandemic. In a normal operating environment, the work environment is generally quiet, and in an office setting. Up to 10% of overnight interstate travel may be required; generally, travel is quarterly to the NILC Washington, D.C. office or another location within the US for 3-5 nights.
- Remaining in a stationary position, often standing or sitting for prolonged periods
- Communicating with others to exchange information.
- Repeating motions, like typing or answering a phone, that may include the wrists, hands and/or fingers.
- Assessing the accuracy, neatness and thoroughness of the work assigned.
LA or DC preferred, but remote options will be considered.
The expected salary range for this position is $84,200 – $105,300.
NILC is an equal opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. NILC does not discriminate based on race, color, national origin, citizenship status, ethnic background, religion, political orientation, gender, sexual orientation, gender identity, age, disability, or any other protected class. We consider all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative.