Finance Associate

Eye Zen Presents seeks a part-time Finance Associate (15-20 hrs a month/ Min 1-2 hours per week).

Eye Zen Presents is a theater company who create original productions and community events that unearth and elevate the legacies of LGBTQ+ ancestors. Eye Zen is a fiscally sponsored project of Intersection for the Arts.

Position Title: Finance Associate

Reports To: Artistic Director and Grants Manager

Pay Rate: $35/hr

Time Commitment: Part-Time 15-20 hr per month, minimum 2hr per week

Position Type: Part-time, non-exempt employee

Eye Zen Presents is fiscally sponsored by Intersection for the Arts, all employees are on-boarded by Intersection’s HR team. In order to comply with employment laws as a fiscally sponsored project of a 501(c)(3) organization, applicants must be able to submit an I-9 form with documentation if offered a position.

Position Description:

The Finance Associate will support the Artistic Director (AD) and Grants Manager and will work independently and proactively to manage weekly accounting operations and financial reporting. This role includes processing accounts payable/receivable, entering processed payrolls on a monthly basis, tracking grant budgets, and maintaining accurate financial records.

The ideal candidate brings 2-3 years of accounting and bookkeeping experience, strong Excel skills, Google Suite, Asana (or project management software) and knowledge of nonprofit accounting. Experience in the arts sector is preferred. As a fiscally sponsored project, rather than an independent 501(c)(3), our financial processes work through our fiscal sponsor. This means the Finance Associate will not directly manage bank accounts, process deposits, or work in QuickBooks. Instead, they will coordinate with our fiscal sponsor, who handles these functions and provides monthly financial reports. The role focuses on tracking and reconciling these reports, managing internal financial planning, and ensuring all documentation reaches our fiscal sponsor for proper processing.

The position offers flexible hours. The Finance Associate meets bi-weekly with the Grants Manager and/or with the Artistic Director. They create their own schedule and work independently and in cooperation with and in support of Company programs and operations.

Job Responsibilities:

• Submit weekly payment requests to fiscal sponsor, ensuring all required documentation and coding is accurate
• Maintain and update monthly Excel activity tracker for all income and expense transactions
• Perform monthly reconciliation between activity tracker and fiscal sponsor's profit and loss detail report
• Generate monthly budget versus actuals reports for organizational oversight
• Cross-reference and validate Budget vs Actuals reports with organizational actuals
• Allocate expenses from reconciled monthly activity tracker to corresponding grant expense tracking
• Create monthly balance sheets based on fiscal sponsor's profit and loss all-dates summary report
• Collaborate with Artistic Director on budget management and financial planning
• Partner with Grants Manager to provide accurate and timely financial reporting for grant-funded projects
• Ensure all financial documentation meets both internal and fiscal sponsor requirements

Essential Requirements:

• Bachelor's degree in Accounting, Bookkeeping, Finance, or related field and/or 2 years of accounting/bookkeeping experience
• Proficiency in Excel or similar accounting software
• Strong Excel/spreadsheet skills
• Experience with nonprofit fund accounting
• Understanding of basic GAAP principles

Key Skills:

• Grant budget tracking and budget reporting
• Accounts payable/receivable management
• Monthly reconciliations and financial reporting
• Strong attention to detail and organizational skills

Preferred Qualifications:

• Previous nonprofit experience
• Knowledge of arts/cultural sector
• Experience with Flipcause or similar donor database systems
• Knowledge of Asana or similar Project Management Software
• Grant budget management experience

Required Qualities:

We are seeking a finance professional who is a clear communicator both in writing and speech, with solid computer and bookkeeping skills and an ability and willingness to manage, prioritize and maintain task lists and deliverables. The Finance Associate meets bi-weekly with the Grants Manager, creates their own schedule and works independently and in cooperation with and in support of company programs and operations.

Preferred Qualities, Skills, Experience:

• Personable, responsible, detail-oriented, efficient and competent professional who is good at independently juggling multiple tasks and follow-through while creating an environment of ease, enthusiasm and workability one-on-one and with a team.
• Punctual and realistic time-management skills.
• Strong professional integrity and an ability to maintain a good sense of humor and positive vibe under pressure.
• Organized and efficient
• Quick and proactive problem solver.

Eye Zen Presents: Mission and History

Founded in 2007, Eye Zen Presents (EZP) is a transdisciplinary theater company committed to unearthing and elevating Queer Trans Black Indigenous People Of Color (QTBIPOC) and Lesbian, Gay, Bisexual Transgender, Queer, Intersex, Asexual (LGBTQIA) histories to better understand the diverse lineages within our community. We create innovative, community-building performances and workshops throughout SF that illuminate the underrecognized legacies of our queer ancestors who have been silenced and hidden due to social and political oppression. EZP serves audiences through live theater informed by rigorous research into rich QTBIPOC and LGBTQIA histories available in archives, neighborhoods, community members, artwork and institutional memories. More info at eyezen.org.

Equal Opportunity and Non-Discrimination Policy

Eye Zen Presents is committed to the principle of equal opportunity and is firmly committed to non-discrimination in its delivery of programs and employment practices. As an organization that champions ensemble practice and collaborative creation, Eye Zen advocates for access, inclusion, and the empowered agency of multiple voices. Eye Zen commits to the valuing of human dignity, and to the appreciation of the necessity of providing all members of the community an experience that equips them to relate to all persons and groups in the increasingly global and diverse world in which we all live and work. We are firmly committed to providing an environment in which people respect the rights of others to live, work, and learn in peace and dignity, and to have equal opportunity to realize their full potential as individuals and members of society.