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Executive Assistant, Education Agency Practice

Híbrido, O trabalho pode ser executado em ou perto de New York, NY

Detalhes

Tipo de Emprego:Tempo Integral
Data de Início:26 de agosto de 2024
Nível de Experiência:Mid-level
Salário:Pelo menos USD $55.000 / ano

Descrição

Job Title: Executive Assistant, Education Agency Practice

Salary Range: Starting from $55,000, depending on experience

Role type: Full-time

Location: Hybrid role based in New York City, NY

Project Evident is seeking an Executive Administrative Assistant to join our Education Agency Practice (EAP). We are looking for an exceptional new teammate who is truly excited about the role and our work with state and local education leaders to use data and evidence to continuously improve operational, financial, policy, and programmatic decisions in the pursuit of better student outcomes.

You will play an important role in our team as we expand our work rapidly this year. Project Evident, in general, and EAP specifically is in an exciting phase of growth work and, more importantly, in a position to make a meaningful difference for education leaders and the families and students they serve. 

ABOUT THE ROLE

In this role, you will provide administrative and operational support to the Managing Director/Chief Impact Officer and members of the EAP leadership team. This role will include calendar management, scheduling requests, and preparation and logistics related to travel and meetings. You will also be responsible for supporting workshop and conference planning. To effectively support the Managing Director/ Chief Impact Officer, this role will interact with clients to support scheduling and appropriate follow-up. You will be embedded and play a key role in the day-to-day operations of the Education Agency Practice team. 

You will be both collaborative and able to work independently with a demonstrated ability to navigate ambiguity and use sound judgment in decision-making. To be successful in this role, you should have a keen attention to detail, strong project management, excellent customer service, and the ability to prioritize time and tasks in a fast-paced work environment where priorities can change quickly.

You will report to the Managing Director/Chief Impact Officer, Bi Vuong, and work closely with the EAP team. 

Below is a full list of responsibilities you can expect in this role:

  • Conducting appropriate follow-up internally and externally on behalf of the Managing Director
  • Serve as "control center" for the Managing Director time and focus including calendar management, scheduling, and ensuring time is well-managed by prioritizing meeting requests based on stated objectives, current needs, etc
  • Coordinate travel, including trip itineraries, flights, rental cars, hotel and restaurant reservations for the Managing Director, EAP leadership team or other team members for program convenings and client engagements
  • Monitor the Managing Director’s inbox, tracking meeting requests, and communicating on how to prioritize and respond
  • Track and submit time entries and monthly expense and credit card reports
  • Supporting workshop and conference plannings by handling core travel and event logistics, including managing vendor contracts and making relevant arrangements
  • Provide development support, including managing Salesforce, for the EAP
  • Provide progress monitoring support for all EAP projects, including maintaining a core project list, tracking contract dates, and generating reports on project progress and team utilization
  • Other duties, including special projects, as assigned

 WHAT WE’RE LOOKING FOR

We want Project Evident to be the place where you do the best work of your career, which means making sure that you are in a role that matches your skills, interests, and goals. Here's what we’re looking for in an Executive Assistant:

  • 3+ years as an executive assistant supporting c-suite executive(s) in a fast-moving, digital environment.
  • Excellent oral and written communication skills, with impeccable attention to detail and high standards for accuracy. 
  • Demonstrated ability to prioritize and operate within a fast-paced and changing environment.
  • Ease and ability to work with multiple digital platforms, including calendaring platforms.
  • Demonstrated ability to work both independently and collaboratively in a fast paced environment on multiple projects; ability to effectively prioritize time and tasks. 
  • Demonstrated experience with events and project management.
  • Experience using common cloud-based productivity platforms and CRM tools, e.g. Google Docs, Office 365, Zoom, Microsoft Teams, Salesforce, and Slack.
  • Must be located in or within a commute of New York City, NY - this will be a hybrid role working closely with the Managing Director/Chief Impact Officer

WHAT WE OFFER

We hope that you're excited by the possibilities that come with working at Project Evident. To further support you in bringing your best self to work, we offer the following:

  • Generous benefits including comprehensive medical, dental, and vision plans, a 403(b) with match, and life and disability insurance
  • Unlimited vacation days, summer Fridays between Memorial Day and Labor Day, and organizational wide closure between December 25 - January 1st
  • Stipends to support remote work; reimbursement and time off for professional development and relevant membership fees

ABOUT PROJECT EVIDENT (www.projectevident.org)

Project Evident exists to help organizations harness the power of evidence to achieve greater impact. We do this through a blend of direct technical assistance and field building. We offer  a comprehensive platform of tools, resources, and services to help state education agencies, local education agencies, nonprofits and funders improve how they measure, evaluate, and report results, while strengthening their ability to build and use evidence. 

Project Evident is an equal opportunity employer, dedicated to building an inclusive and diverse workforce committed to a culture of belonging and accountability.

Studies have shown that women and people of color are often reluctant to submit a job application unless they meet all qualifications—we encourage applicants who may not meet 100 percent of the position qualifications to apply anyway.

Job Title: Executive Assistant, Education Agency Practice

Salary Range: Starting from $55,000, depending on experience

Role type: Full-time

Location: Hybrid role based in New York City, NY

Project Evident is seeking an Executive…

Benefícios

  • Generous benefits including comprehensive medical, dental, and vision plans, a 403(b) with match, and life and disability insurance
  • Unlimited vacation days, summer Fridays between Memorial Day and Labor Day, and organizational wide closure between December 25 - January 1st
  • Stipends to support remote work; reimbursement and time off for professional development and relevant membership fees
  • Generous benefits including comprehensive medical, dental, and vision plans, a 403(b) with match, and life and disability insurance
  • Unlimited vacation days, summer Fridays between…

Localização

Híbrido
O trabalho pode ser executado em ou perto de New York, NY
New York, NY, USA

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