ONG (Setor Social)

Staff Accountant

Híbrido
O trabalho pode ser executado em ou perto de New York, NY
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Publicado há 23 dias

Resumo dos Detalhes

Tipo de Emprego
Tempo Integral
Prazo para Inscrições
20 de junho de 2024
Educação
Ensino Superior Requerido
Nível de Experiência
Intermediário
Salário
USD $70.000 - $75.000 / ano

Descrição

The American Academy in Rome is a non-profit organization with its principal finance and fundraising operation in New York and its program operation in Rome, Italy, which includes a secondary finance office. The two offices manage their respective finances and operating budgets in separate ledgers in a shared accounting system (Financial Edge), and the New York office converts the Rome ledger and consolidates it with the New York ledger on a monthly basis. Similarly, the Rome financial statements are audited separately and consolidated into the overall institutional audit annually. The Academy employs Italian staff in Italy and American staff in the U.S. and Italy and is subject to laws and regulations in both countries.

The Staff Accountant in the New York office of the American Academy in Rome is responsible for coordinating and executing a full range of accounting and administrative tasks and working collaboratively with the staff in both the Academy’s New York and Rome offices. The Staff Accountant performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll, human resources, administration, and office duties, in a small but complex organization with international operations.

Supervision

The Staff Accountant reports to the Controller in New York and takes direction from the Chief Financial and Administrative Officer in New York, as well as working in coordination with the Finance Department in Rome and the Development Department in New York.

 Responsibilities

Accounting

  1. Prepares and posts journal entries and other adjusting entries, handles monthly upload of Rome general ledger to consolidate New York and Rome accounts, and performs monthly closing.
  2. Provides support to Controller in financial and budget matters, including reviewing and analyzing accounts and running a full range of general ledger reports to ensure accurate and timely reporting.
  3. Performs monthly and balance sheet account reconciliations.
  4. Performs all statutory reporting, including monthly sales tax filing and benefits reporting.
  5. Assists with year-end audit and tax return, including providing support in preparation of schedules and supplying auditors with necessary documents and information.
  6. Maintains accounting files in accordance with organization’s document retention policy
  7. Performs additional accounting tasks as needed and directed.

 Accounts Payable/Receivable

  1. Performs year-end 1099 and 1042 reporting.
  2. Reconciles general ledger to A/R subledger on a monthly basis.
  3. Processes credit cards payments via virtual terminal as needed.
  4. Processes all invoices in prioritized and timely manner, including obtaining department approval, entering and submitting into accounts payable system, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W-9 or W-8 forms, and communicating with vendors regarding open payables.
  5. Enters recurring invoice batches into Financial Edge for monthly stipend payments.
  6. Maintains and updates payable reports and reconciliations, including ensuring correct accounts and departments are charged and correcting any errors.
  7. Coordinates and tracks invoicing for all accounts receivable, including monthly and one-off billing, other income, and other balances due.
  8. Reconciles contributions and payments with Development Department on a regular basis, including obtaining gift documentation and reviewing coding with Controller and/or Vice President to ensure accurate and consistent data and reporting.
  9. Performs additional accounts payable/receivable tasks as needed and directed.

 Banking and Cash Management

  1. Counts contributions revenue and other cash receipts and makes deposits to bank on an as needed basis.
  2. Coordinates petty cash disbursements, reconciliations, and replenishments.
  3. Monitors and reports on cash position and outstanding checks.
  4. Downloads investment statements and maintains electronic files.
  5. Performs additional banking and cash management tasks as needed and directed.

 Payroll and Human Resources

  1. Provides administrative support to the Controller in processing biweekly payroll, including ensuring timely and accurate submission of timesheets, and calculating overtime and special pay (i.e., holiday, time and half, sick, vacation).
  2. Tracks employee accrual and usage of paid time off, including vacation, sick, and personal time for payroll processing.
  3. With the guidance of the Controller, processes new hire paperwork, including W-4, and direct deposit enrollment for payroll processing.
  4. With the guidance of the Controller, review and verify benefits and deductions have been updating in the payroll system and update billing accordingly.
  5. Performs additional payroll as needed and directed.

 Administration and Office Duties

  1. Coordinates and ensures adherence to calendar of finance, accounting, HR, and other administrative deadlines.
  2. Administers corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity.
  3. Completes business forms, including credit applications, tax exempt forms, and resale certificates.
  4. Provides office support, including managing general budget lines, coordinating supplies, and helping to program and troubleshoot systems as needed.
  5. Assists with occasional evening and weekend events and programs.
  6. Performs additional administration and office duties as needed and directed.

 Qualifications

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  1. Bachelor’s degree in Finance or Accounting with related work experience.
  2. Strong verbal and written communication skills.
  3. Exceptional organizational ability, analytical skills, accuracy, and attention to detail.
  4. Excellent judgment and discretion in handling confidential and sensitive information.
  5. Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines.
  6. Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction.
  7. Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge.
  8. Excellent Excel skills, and proficiency in Microsoft Office applications including Word and PowerPoint, as well as Google applications including Gmail and Google Drive.
  9. Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors.

The American Academy in Rome is an Equal Opportunity Employer.

Interested applicants should apply by visiting: https://aarome.bamboohr.com/careers/57.

The American Academy in Rome is a non-profit organization with its principal finance and fundraising operation in New York and its program operation in Rome, Italy, which includes a secondary finance office. The two offices manage their…

Benefícios

The American Academy in Rome offers a comprehensive benefit package that includes health, dental, vision, retirement, and paid leave.

The American Academy in Rome offers a comprehensive benefit package that includes health, dental, vision, retirement, and paid leave.

Nível de Proficiência do Idioma

Applicants must have strong written and verbal communication skills in English. Proficiency in Italian is desirable and considered a plus.

Applicants must have strong written and verbal communication skills in English. Proficiency in Italian is desirable and considered a plus.

Localização

Híbrido
O trabalho pode ser executado em ou perto de New York, NY
535 W 22nd St, New York, NY 10011, USA

Como se inscrever

To Apply

Please answer all pre-screening questions, submit a cover letter outlining your interest in the Academy, the contributions you expect to make to the Academy’s mission, and your qualifications for the position of Accountant here:

https://aarome.bamboohr.com/careers/57

Applications will be accepted until Wednesday, June 12, 2024.

To Apply

Please answer all pre-screening questions, submit a cover letter outlining your interest in the Academy, the contributions you expect to make to the Academy’s mission, and…

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