Bookkeeper / Grant Analyst

Publicado por
Northwest Maritime Center
Port Townsend, WA
Publicado há 26 dias

The Northwest Maritime Center is growing and adding additional capacity to our dynamic Finance team. Under the supervision of the Finance Director and working in a collaborative team environment, the Bookkeeper will coordinate pre- and post-award grant financial functions, including account setup, invoicing, and financial reporting as well as the payroll cycle and general bookkeeping duties. To succeed in this role, you need a keen attention to detail and be comfortable in learning new systems.


Grant Analyst:

  • Work with Grants Manager to develop budgets for grant applications
  • Prepare and enter budget for awarded grants into finance system
  • Write finance system grant reports for Grants Manager and Program Leads
  • Work with Grants Manager to coordinate grant implementation with programs
  • Work with Grants Manager and Program Leads to implement systems required for grant reporting
  • Monitor implementation progress from a financial perspective
  • Prepare monthly grant and foundation progress reports for Program Leads, Program Director, and Grants Manager
  • Advise program lead on financial trends and potential mitigations to variances
  • Collect grant information required for financial reporting to grantors
  • Create and enter grant billings into the finance system
  • Enter grant billings into online reimbursement grant systems
  • Work with Grants Manager to assist in creating process flows for grant and foundation gifts


  • Process semi-monthly payroll and make timely payroll liability deposits and payments
  • Prepare quarterly payroll reports and annual W-2s

Accounts Receivable:

  • Process and record incoming payments from a variety of sources for memberships, donations, program fees, festival and event registrations, and any other revenues streams as assigned

In-Office Duties:

  • Sort and properly prepare financial and other organization records for archiving or shredding as assigned by the Finance Director and in accordance with the organization record retention policy


  • Assist Finance Director with the input of annual budgets
  • Coordinate with the Finance Director to recruit and train Event Green Team volunteers once in-person events (Race 2 Alaska Ruckus and Wooden Boat Festival) resume
  • Coordinate with the finance team to prepare for the annual fiscal audit and assist auditors while on-site
  • Other duties as assigned


While this position’s primary responsibility is in general bookkeeping and payroll, the Bookkeeper will work as part of the NWMC team to ensure smooth operations for the organization as a whole. This could include providing information to visitors to the Maritime Center and helping out in projects and events that require all-hands-on-deck, to helping tie up a vessel coming into our dock because you happen to be standing there. We all pitch in for the heavy lifting now and then—sometimes this is metaphoric; occasionally we all have to actually help lift something heavy.


  • 2+ years relevant experience or equivalent degree in accounting or closely related field
  • Excellent written and verbal communication skills
  • Excellent computer skills including proficiency in QuickBooks, Excel, and Google Suite
  • Demonstrated ability to work independently, as well as with a team
  • Flexibility, patience, and sense of humor


  • Previous non-profit experience
  • Previous grant or contract experience
  • Working knowledge of maritime culture/boats/local marine trades
  • Preference for local candidates


Work can be conducted in a partial remote and partial in-office setting. Will require a minimum of two partial days per week in the office with occasionally unscheduled in-office duties. Must be Washington State resident.


Following all federal, state, and local health guidelines and all staff are strongly encouraged to be fully vaccinated against COVID-19 (verification may be required)


There are rare moments when organizations have the combination of a talented and motivated staff, an engaged board, a healthy and productive work culture, are executing well on existing programs but still innovating and looking for the next step—we’re in that moment, and it’s exciting.

The current pandemic has had significant impacts on our organization and our ability to serve our community—just as it has affected other organizations. We shifted activities and made some hard choices but did so to preserve the resources that would enable us to rebuild when public health allowed us to return to normal service levels.

Our crystal ball isn’t any clearer than yours, but we are now on a path to grow beyond our pre-pandemic size. The work of our board and our team is key to that growth and rebuilding, and we want you if you have the skills to help the team succeed and are excited to be part of the team that is using this moment to not just survive, but scale.

The NWMC is dynamic, growing, making a difference in our community, and taking an increasing role in the region. We serve individual students and program participants, but we also work to help solve community problems like systemic improvements in our public schools, economic development, job training, and working regionally to pair the opportunities in the maritime industry with the need to address systemic oppression in communities of color. Plus, all of the fun stuff like kids’ programs, festivals, and adventure races. Our waterfront campus is vibrant with a multitude of compelling activities, and all of them done to meet or advance industry best practices. In the words of a board member: “We don’t do B work.”

On top of it all, you’d get to work on the water in Port Townsend: natural beauty, heritage buildings, arts community, wooden boats, zero traffic jams. The Northwest Maritime Center’s relative scale to our small town means that the effects of our success can be observed in the success of our community. You’ll be doing meaningful work for the place you live and your efforts will make a tangible difference.

Right team, right moment, the right momentum, and the chance to move the needle for the prosperity of an entire community: That’s why we get excited to come to work in the morning, and that’s why we think you should want to be here too.

The Northwest Maritime Center is an equal opportunity employer that welcomes and encourages individuals of all cultures and communities to apply.

The Northwest Maritime Center is growing and adding additional capacity to our dynamic Finance team. Under the supervision of the Finance Director and working in a collaborative team environment, the Bookkeeper will coordinate pre- and…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Data de Início
    22 de novembro de 2021
  • Prazo para Inscrições
    19 de novembro de 2021
USD $23 - USD $25
/ hora


100% Company paid Health, Dental, & Vision benefits

Flexible schedule

Paid time off + Holidays

100% Company paid Health, Dental, & Vision benefits

Flexible schedule

Paid time off + Holidays


Temporariamente Remoto
O trabalho pode ser executado em ou perto de Port Townsend, WA
Local Associado
431 Water St, Port Townsend, WA 98368, USA

Como se inscrever

Please include a letter of interest with resume.

Please include a letter of interest with resume.

Inscreva-se no Idealist

Inscreva-se hoje para salvar Empregos e assim receber alertas de emails toda vez que novos anúncios forem publicados.