Grants and Contracts Manager

The Grants and Contracts Manager is responsible for preparing and processing contractual agreements that support the mission of First 5 Fundamentals and community-based partners. This position supports contract compliance, prepares invoices and reports, and oversees monitoring efforts.

ABOUT FIRST 5 FUNDAMENTALS

First 5 FUNdamentals (F5F) is a non-profit organization founded in 2008 with a mission to uphold communities in achieving their collective goals for children and families. We are a team of communicators, facilitators, strategic thinkers, partnership builders, project managers, and creative designers. We are passionate about making the world a better place for children and families by harnessing the strengths and ideas that live within communities.

F5F currently supports four geographic initiatives – the Pierce County Early Childhood Network, Washington Communities for Children, Northwest Early Learning, and Visions for Early Learning. Additional key projects we support include Family Connects Pierce County, the Pierce County Diaper Bank Network, and the Child Care Capacity Initiative.

JOB RESPONSIBILITIES

Contract Management and Procurement

• Prepare, review, and process contractual agreements.
• Partner with program leadership to monitor contracts and submit reporting.
• Track progress made on the reportable objectives and deliverables of contracts and subcontracts including data collection, billing, and reports.
• Support the evaluation of vendor proposals and determination of subcontract awards.

Fund Development

• Co-create a fund development plan as part of the strategic planning process, among other tools for braiding sustainable revenue sources.
• Partner with program leadership to prepare grant applications. Review all grant proposals before submission to ensure alignment with fund development plan, mission, and values.
• Manage the operations of grant compliance across multiple teams. Develop and implement operational business plans.

Compliance and Monitoring

• Support audits of local, state, and federal grant expenditures.
• Monitor risk and compliance with internal policies and contractual requirements.
• Interface with multiple agencies regarding federal, state, county, and local grant compliance and reporting.
• Track federal guidance and communicate updates to program leadership. Review grant-related rules and/or legislation and provide policy guidance as needed.
• Conduct program monitoring activities onsite at subcontractor locations as necessary.
• Provide technical assistance to subcontractors as needed on contract billing, reporting, and compliance.
• Maintain comprehensive records and files to ensure accurate and timely information.
• Compile financial reports for the distribution of monthly and quarterly reports to Funders and Grantors. Compile monthly invoices for grants/contracts.
• Perform basic numerical calculations involving Accounts Payable, Accounts Receivable, and monitoring of routine expenditures. Review and approve monthly invoices.
• Work with strategic partners to address compliance issues when necessary.

Collaboration and Engagement

• Support program management staff in ensuring that services provided are high-quality, responsive to community needs, and in alignment with F5F mission, vision, and values.
• Participate as a member of the F5F team in learning opportunities including pursuing a culture of racial equity and belonging.
• Represent and pursue the values of F5F both internally and externally with community partners. These values include: Anti-racism, Equity, and Social Justice, Trust and Respect, Local Voice, Integrity and Transparency, and Collaborative Relationships.

DESIRED QUALIFICATIONS

• Minimum of 5 years of experience in accounting, administering programs, grants, and/or contracts in a non-profit or public sector environment
• Excellent written and verbal communication skills
• Demonstrated commitment to anti-racism and social justice
• Proficient with computer applications – thorough understanding of Google Suites, Microsoft Office Suite, word processing (Microsoft Word), spreadsheets (Microsoft Excel), Quickbooks Online, and the ability to learn and master other computer technology/software programs as needed such as Contract Lifecycle Management (CLM) tools
• Skill in the application of accounting and grant management principles and practices, including the application of governmental accounting and audit techniques
• Knowledge of Federal, State and local grant regulations/guidelines and laws, including 2CFR200 (Federal Uniform Guidance), BARS (Budget and Reporting System), RCW (Revised Code of Washington), and WAC (Washington Administrative Code)
• Demonstrated communication skills with experience successfully communicating complex information regarding federal and state grants to diverse customers and stakeholders, and strategies to attentively listen to others
• Ability to work independently in a fast-paced, highly adaptive environment
• High levels of integrity, trustworthiness, flexibility, compassion, and humor are necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Ability to write, type, and use the computer and telephone
• Ability to travel for occasional in-person meetings (see travel requirements)

SALARY & BENEFITS:

This is a full-time, exempt position at 32-40 hours a week with a salary range of $75,000 - $90,000. This position qualifies for First 5 Fundamentals’ full benefit package including health, dental, and vision insurance, flexible PTO, life insurance, long-term disability insurance, and a retirement account after one year of continuous employment. First 5 Fundamentals is also a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization

OFFICE LOCATION, REMOTE WORK, AND TRAVEL REQUIREMENTS:

F5F maintains a physical office located in Tacoma, WA. This position qualifies for remote work, but will be expected to participate in occasional in-person meetings and on-site monitoring visits. Applicants must have reliable transportation, a valid unrestricted driver’s license, and motor vehicle insurance. Travel reimbursement is according to the IRS federal reimbursement guidelines and First 5 Fundamentals policy.

EQUAL OPPORTUNITY EMPLOYMENT:

First 5 Fundamentals is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin, ancestry, ethnicity, marital or familial status, disability, sexual orientation or military status.

Applicant must be legally eligible to work in the United States upon hire date and legally authorized to work in the United States without sponsorship

HOW TO APPLY

Interested applicants must submit a cover letter and resume to admin@first5fundamentals.org. Application must explain why you are interested in the position, and what skills and assets you would bring to our team. Applications will be accepted on a rolling basis, with priority given to applications received by October 18th, 2024.