Parish Administrator-On Site (Salaried, full-time, benefits) shared between two churches

St. Andrew’s, Glenwood and St. Peter’s in Old Ellicott City seek an onsite Parish Administrator for 40 hours per week, equally divided among locations. This position requires excellent oral and written communication skills, excellent interpersonal and communication skills, and a strong ability to work effectively with staff and volunteers. Experience in a similar church or non-profit environment is preferred. Being a Christian/Episcopalian is not a requirement for this position; however we are looking for someone who shares our values of welcome, inclusion, and hospitality. The position offers a starting salary of $50,000/year with health and retirement benefits available through denominational plans.

General Duties

Needs of the parish and diocese

• Maintain accurate parish membership database and sacramental records.
• Prepare and submit annual reports to the diocese.
• Assist parishioners who need to contact clergy for pastoral care and other urgent matters.
• Coordinate and support parish volunteers.
• Initiate and track required background checks for employees and key volunteers when requested by clergy.
• Submit parish registrations for the annual Diocesan Convention.
• Compile the Annual Report of the Parish in preparation for the annual meeting.
• Provide tech support to staff and parishioners (Realm/database, phone system, Zoom, Google Calendar, MS Office, photocopier, and WiFi).
• Manage the parish prayer list.
• Assists in special administrative needs as required by Preschool Director (Saint Peter’s only)

Communications 

• Create weekly and special-edition emails.
• Prepares worship aids (bulletin, song sheets) for all worship at St. Andrew’s and St. Peter’s
• Administer the congregational database.
• Support the annual pledge campaign by managing mailings, recording pledges, and assisting with content for the website. 
• Manage a heavy load of communication from multiple sources.
• Oversees the church website, social media, and other external communication and marketing.

Business Processes

• Coordinate the parish calendar with building users and renters. 
• Coordinate with stakeholders on the logistics of weddings and funerals. 
• Inform the Rector and/or Junior Warden of security, safety, or maintenance events that need attention.
• Coordinate contractor scheduling with the Wardens as appropriate.
• Manage orders for supplies, products, and services that require the Parish credit card.
• Research and recommend purchase of major office equipment.

Qualifications

Education: A High school diploma (or equivalent) required. BA or equivalent work experience in administration, business management (or related field) preferred.

Experience: 

• 3-5 years of experience in church/parish or not-for-profit settings preferred
• Familiarity with church administration and the Episcopal Church preferred

Skills: 

• Excellent written and oral communication. 
• Basic understanding of online database management, mass-emailers, social media, and web-based tools is preferred; specific training is available.
• Proficiency with Microsoft Office and Publisher, Google Office, internet usage, and social media platforms.
• Detail-oriented and highly organized.

Abilities: 

• Ability to connect and communicate with a wide range of people. 
• Ability to multitask. 
• Ability to optimize use of social media and diverse communication platforms.
• Ability to work independently with a minimum of direction. 
• Ability to protect confidential information. 

Certifications: Certified in Safeguarding God’s Children & People (upon hire)

• Excellent written and oral communication. 
• Basic understanding of online database management, mass-emailers, social media, and web-based tools is preferred; specific training is available.
• Proficiency with Microsoft Office and Publisher, Google Office, internet usage, and social media platforms.
• Detail-oriented and highly organized.