Coordinator, Grants and Contracts

The Contracts Coordinator is responsible for supporting a variety of contracts and compliance requirements, in accordance with federal, state, and local government requirements. They help to maintain and track work plans, and organize and participate in stakeholder meetings to ensure all project deadlines are met. This position reports to, and directly supports, the Special Projects Manager in overseeing all of WithinReach’s contracts, including those held with a variety of state and local agencies. In addition to supporting incoming contracts, this role will also help to generate contracts for subcontractors and other vendors, support data and reporting requirements, and directly support a cohort of subcontracting agencies across Western Washington.

Responsibilities and Duties

• Coordinate with program managers and teams to make sure that all parties are on track with project requirements, deadlines, and schedules
• Support contract compliance through the maintenance of a contract intake and contract management system
• Prepare and edit contracts and amendments between WithinReach and vendors/subcontractors
• Provide support to the Special Projects Manager in planning, scheduling meetings, notetaking, and drafting stakeholder communications.
• Assist in the development and maintenance of training and communication tools on three SharePoint sites
• Plan, facilitate, and participate in coalition meetings and conferences for state agencies and community-based organization.
• Perform other contract administration tasks as needed

Qualifications

• Strong organizational and time management skills.
• Experience working in a non-profit or government agency.
• Candidates must have experience developing and assessing their work through a racial equity lens, and knowledge of health and racial equity principles and practices.
• Understanding of how racism, privilege, and oppression impact marginalized communities and populations.
• At least one year of coordination experience, OR any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities to perform the work.
• Good interpersonal skills and demonstrated ability to work and communicate effectively with people of diverse cultures, ethnic and socioeconomic groups. 
• Ability to work independently while part of a team. Flexibility and tolerance for ambiguity. 
• Ability to anticipate and/or identify intersecting issues, conflicts, and opportunities for collaboration across internal teams and with external partners.
• Proficiency in the use of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.

Additional information

Salary & Benefits:  $55,000 Annually, Full-Time Exempt, 40 hours/week. Excellent benefits include fully paid medical coverage, vision, and dental for employees and generous coverage for spouses, partners and dependents. Paid time off and employer-matched retirement plan.

Proof of COVID-19 vaccination is required prior to employment. As a public health non-profit that receives funding from several state agencies, all employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

Job Location:  This position is remote; however, all candidates must reside within Washington state. The WithinReach office is located at 155 NE 100th Street, Suite 500, Seattle, WA 98125. We are taking the utmost precautions to protect our staff during the COVID-19 pandemic.  

WithinReach supports inclusion and diversity in all its forms. We strive to create a safe and open atmosphere. We commit to listening to, representing and embracing diverse perspectives and experiences in all we do.

WithinReach is an Equal Opportunity Employer. We seek to provide equal opportunity for all persons without regard to race, age, religion, gender, gender expression, marital status, sexual orientation, military status, national origin, or any other characteristic protected under the law. People of color and members of the LGBTQ community are strongly encouraged to apply. We are dedicated to cultivating a diverse workforce that serves and reflects our community.

All your information will be kept confidential according to EEO guidelines.