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Executive Associate (Remote)

Publicado por
Future Now
|
New York, NY
Novo
|
Publicado há 14 dias

About


The Future Now umbrella includes The States Project (TSP) and The Lawmaker Network (TLN). Its initiatives focus on improving Americans’ lives by winning state legislative majorities and working with them to achieve goals for the common good.


Future Now offers a fast-paced environment focused on using the best available tools and

resources to build state legislative power to improve Americans’ lives. We encourage you to

find out more about the organizations’ values here.

Future Now is seeking an Executive Associate to be the right-hand to the organizations’ Chief Programs Officer and provide assistance to other members of the Senior team as needed. This position will report directly to the CPO and work closely with the teams that the CPO oversees (Giving Circles, Lawmaker Engagement, and Political), as well as other senior team members. The primary responsibilities of this position will be to manage the CPO’s schedule, travel, expenses, and workflow, and create an environment where the CPO is able to focus on their responsibilities. They will also own the administrative and operations functions listed below including to provide some schedule, travel and expense support to other senior team members. The successful candidate will proactively jump in to help where needed, build strong relationships internally and externally, and exude calm under pressure.

We value diversity at Future Now. Women, people of color, trans/genderqueer people, individuals with disabilities, and veterans are especially encouraged to apply. 

Responsibilities

  • Administration, Scheduling, and Logistics
  • Manage information flow in a timely and accurate manner to the CPO
  • Calendar planning and scheduling for the CPO and CSO, including coordinating with internal and external stakeholders 
  • Book travel for CPO, CSO and other senior team members as needed
  • Provide logistical support for events
  • Provide briefings to CPO for meetings
  • Accurately record notes and minutes for requisite meetings 
  • Reply to or send correspondence (mail, email, etc) on behalf of CPO when required
  • Manage task list and workflow for CPO
  • Help plan for senior team and cabinet meetings, as well as other team meetings and retreats as needed
  • Operations
  • Assist CPO in onboarding new hires to the Programs Department and ensuring employees have all needed resources
  • Coordinate monthly expense reports for the CPO and other senior leaders as needed 
  • Support Programs Department and other teams’ expense management and budget tracking as needed
  •  Make recommendations for more efficient ways to run the department and internal processes; troubleshoot problems as they arise
  • Special Projects Support
  • Project management of select team initiatives (e.g. event planning, research, planning for team retreats, coordinating feedback across teams, preparing materials for internal and external stakeholders, etc.)
  • Assist in org-wide systems administration such as filing of signed contracts and updating and improving systems for same
  • As directed, evaluate number of seats in various org-wide electronic systems, and costs associated with such seats
  • As directed, execute user polls to evaluate current needs/uses of various org-wide electronic systems
  • Same as above re non-electronic systems such as offices/office passes

Qualifications

  • Passion for the mission
  • Commitment to diversity, equity, inclusion, and belonging
  • Superb organizational skills
  • A drive to make things happen
  • No task is too small attitude
  • Ability to anticipate problems before they occur 
  • High emotional intelligence
  • Exceptional critical thinking and creative problem-solving skills
  • Strong ability to communicate in writing and in person
  • Ability to exercise excellent judgment while handling sensitive and confidential information
  • Capable of independently managing time and tasks associated with a fast-paced organization
  • Excellent interpersonal and relationship-building skills, specifically the ability to build trust, credibility, and goodwill
  • Ability to explain FN and its affiliates and represent the organization to external audiences
  • Customer service orientation

Pluses

  • Prior experience with PowerPoint, Excel, Google docs, Google Drive, Airtable, project management tools like Asana, and CRM databases
  • Prior experience as an executive assistant

Benefits

The position offers a competitive benefits package, including 75% paid coverage of medical, dental, and vision for individuals and families, unlimited PTO, 401(k) matching, an annual professional development stipend, and paid family leave. The salary for this position is $75,000 per year.

Position Details

This is a full-time, exempt position; remote candidates will be considered and are encouraged to apply. Some travel may be required. Additional evening and weekend hours are occasionally required to fulfill the duties of this position. 

About


The Future Now umbrella includes The States Project (TSP) and The Lawmaker Network (TLN). Its initiatives focus on improving Americans’ lives by winning state legislative majorities and working with them to achieve goals for the common…

Resumo dos Detalhes

  • Comprometimento de Tempo
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    Carga Horária Integral
  • Prazo para Inscrições
    hourglass icon
    26 de agosto de 2022
  • Nível de Experiência
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    Recém formado
Salário
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USD $75.000 - USD $75.001
/ ano

Benefícios

The position offers a competitive benefits package, including 75% paid coverage of medical, dental, and vision for individuals and families, unlimited PTO, 401(k) matching, an annual professional development stipend, and paid family leave. 

The position offers a competitive benefits package, including 75% paid coverage of medical, dental, and vision for individuals and families, unlimited PTO, 401(k) matching, an annual…

Localização

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Virtual
O trabalho pode ser executado em qualquer lugar de Estados Unidos
Local Associado
195 Montague, New York, NY None, United States

Como se inscrever

Cover letter is required.

Cover letter is required.

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