Advancement Services Manager

Reporting to the Director of Advancement, the Advancement Services Manager is an integral member of the Advancement Office. The Manager will work collaboratively with colleagues in the advancement office (major gifts, annual giving, alumni relations, parent relations, and communications), as well as colleagues across GSB, to build and maintain the school’s donor database to help ensure the office’s success increasing alumni and parent giving by elevating the profile of the Annual Fund and building momentum as the school moves toward its 125th anniversary in 2025.

ADVANCEMENT SERVICES RESPONSIBILITIES:

• Enter all gifts into Raiser’s Edge (RE) in a timely manner. This includes gifts of cash, checks, stock, online gifts, gifts-in-kind, wire transfers, ACH, payroll deductions, and recurring gifts from external and internal constituents.
• Prepare all gift acknowledgement and stewardship letters for signature and delivery. Prepare weekly “Call Sheets” of gifts and distribute to team members to make thank-you calls.
• Enter pledges into Raiser’s Edge, prepare pledge forms, track payments, prepare reminder letters for signature.
• Design a series of reports that demonstrate key leverage points, outcomes, and deficits. Manage compilation and submission of these and other regular reports to the Director of Advancement and Head of School.
• Manage and execute data requests including but not limited to data needed for Board and Committee meetings, the Committee on Trustees, Alumni Relations, and Special Events.
• Manage and track all Planned Gifts to GSB in RE (promised or received).
• Prepare mailing lists for a variety of Advancement and school-wide mailings.
• Work closely with the Business Office to reconcile gifts on a regular basis.
• Execute the conversion of RE for the new fiscal year, including incoming students and families, and monitor and track attrition, address and email updates.
• Assist in compiling donor data and lists for the annual report; draft summary information and features for the annual report that highlight results and the impact of philanthropy for the year.
• Assist with the preparation of events and attend events when needed.
• Manage office calendars and conference room reservations if needed.
• Assist with ordering office supplies.
• Other duties as assigned.

QUALIFICATIONS:

Minimum requirements include a bachelor’s degree and a minimum of two years of progressive fundraising experience, preferably in an independent school. Raiser’s Edge experience strongly preferred but training can be provided to those new to the system. Candidates with relevant experience in related industries will be considered.

This position requires strong organizational skills, attention to detail, creative thinking, an eagerness, and ability to interact with parents, alumni, and other friends of the school. S/he will be a dynamic representative of Gill who has a genuine appreciation for GSB’s vision and key strategic initiatives; along with an ability to communicate these in a compelling manner.

The incumbent should demonstrate an ability to create and manage goals, objectives, identified deliverables and timelines. Previous experience with databases, excel, pivot tables, and data management preferred. Superb interpersonal communications skills with colleagues, parents, and alumni. Excellent oral and written communication skills. Volunteer management experience in an independent school or higher education setting.

A proven ability to work both independently and as a team member, prioritizing work and meeting deadlines while managing multiple tasks and maintaining a positive attitude in a fast-paced environment is essential. The successful candidate will be an entrepreneurial and self-motivated individual who has shown resourcefulness, excellent data analysis and report generation skills.