Why work at Capital City?
- Work hard and achieve results, together! At Capital City, staff members work on collaborative teams that grapple with challenges, celebrate successes, and support and learn from one another.
- Diversity, equity, and inclusion aren’t just buzzwords. We believe the diversity of our staff and the students we serve is our greatest asset. We take seriously the responsibility to achieve equity for our students and build a culture where staff engage in dialogue about race and work to build an inclusive culture.
The Compliance Associate is responsible for supporting the timely and accurate reporting of the school’s compliance with all federal and local grant-related regulations; and maintenance of current documentation of policies and processes. They support Capital City’s relationship with external reporting agencies, including but not limited to the Public Charter School Board (PCSB) and the Office of the State Superintendent of Education (OSSE). They assist in implementing policies and systems that ensure overall compliance with regulations. Additional responsibilities may be assigned as needs of the school arise. The Compliance Associate reports to the Director of Compliance, while working closely with department staff throughout Capital City.
This is a 12-month position, which is exempt and therefore not eligible for overtime pay under
the provisions of the Fair Labor Standards Act.
The Compliance Associate has responsibilities in the following key areas:
- Coordinate with staff across the school to work collaboratively in teams (SIS, LIT, Data, Development, IT, Student Services, Instructional Teams) to support processes that ensure accurate reporting to external agencies.
- Support October enrollment audit, including oversight of residency documentation.
- Attend meetings with PCSB, OSSE, and other organizations as necessary and related to data sharing and reporting.
- Coordinate with external technical support teams to provide feedback, recommend product enhancements, and share success stories.
Information Collection and Management
- Support Compliance department efforts to ensure all required information is submitted in an accurate and timely manner to OSSE, PCSB, etc.
- Work with relevant department heads to support submission of all required information (including, but not limited to attendance reports, financial reports, discipline reports, homeless, SPED and/or ELL students, health and safety requirements, etc.) by specified deadlines.
- Support Compliance department work with the school information services team to manage and collect accurate information with a focus on Compliance fields, and to update/audit relevant school information systems, including data migrations and manual entry as needed (ex: student schedules, demographic information, etc.) for each system.
- Properly archive electronic records for the schools.
Admissions, Enrollment, and Residency
- Support coordination with the Family Engagement team to manage information from My School DC that determines which students are eligible to complete Capital City PCS enrollment.
- Support coordination with the Family Engagement team to ensure students entitled to staff or sibling preference are correctly identified for My School DC.
- Support the development, maintenance, and distribution of bilingual online information collection forms for families to complete for new student enrollment and for returning student re-enrollment.
- Support the management of the enrollment information system and ensure compatibility with the receiving school information system.
- Support the enrollment of new students in the school information system and maintain accuracy of student enrollment information in the school information system.
- Support the development and maintenance of an integrated tracking tool to offer real-time counts per grade level of both returning and new students, including notations for non-returning students and non-public placements.
- Support the collection of residency proof from families during enrollment and re-enrollment.
- Participate in activities shared among central office staff, including dismissal duty, evacuation/fire drills, etc. as needed.
- Bachelor's degree or relevant experience
- Experience and proficiency with databases, spreadsheets, word processing software and email (Capital City uses GoogleSuite)
- Highly organized, demonstrate attention to detail, able to prioritize tasks and multitask on competing projects
- Strong and professional oral, written and email communication skills
- Able to work independently as well as on a team
- Understanding of Google’s Suite of productivity products
- Strong customer service skills
- Able to work independently
- Strong problem solving skills
- Excellent written, oral, interpersonal skills, and the ability to present technical information across multiple audiences.
In addition to the above requirements, staff members must meet the requirements of all hires at Capital City including a criminal background check and a negative TB test.
This position is subject to the DC Mayor's Order 2021-109, requiring all adults regularly in schools to be up-to-date on all vaccinations for Covid-19.