Operations Officer/ Development and Administrative Assistant

Job Vacancy: Operations Officer

The Operations Officer will lead and assist with work integral to the fundraising and operations of the Foundation. This includes processing donations, managing donor database, and assisting in day-to-day administrative functions. The Operations Officer may be assigned other responsibilities related to the Foundation’s activities when required. The Bhutan Foundation Operations Officer will be employed full time at the Bhutan Foundation Washington DC Office.  This position reports to the Executive Director.

Major Duties and responsibilities:

Processing Donations:

• Ensure all donors are properly receipted for their contributions.
• Make sure all donations are deposited into the Bhutan Foundation bank accounts in an appropriate and timely manner.  
• Draft donor tax receipts, and thank you cards and upon approval send by mail.
• Record all donations in the monthly deposit report for review and approval by the Director of Programs and Operations.
• Make sure all donations, deposit records, and donor correspondence are scanned, filed in the donor file, and donor database.

Donor data Management and Fundraising:

• Enter all prospective, received, and pledged donations in the donor database and precisely track gift detail.
• Analyze donor data and conduct research on donor profiles to assist with donor cultivation, solicitation, recognition, and stewardship.
• Develop donor mailing lists for year-end mailing, spring mailing, annual report mailings, and events for the Foundation.
• Assist with event planning, including coordinating logistics, managing RSVPs, and preparing materials.

Administrative Duties:

·      Provide support to the team, including scheduling meetings, phone calls, travel arrangements, and event coordination.

·      Email and correspondences: Responsible for providing customer service for the general Bhutan Foundation office phone and emails.

• Procurement of office supplies and monitor office inventory.
• Create and/or provide assistance to the team on meeting presentations, reports, and related documents.

Minimum Qualifications:

• Education: Bachelor’s degree.
• Must have employment authorization for employment in the US.
• Minimum 2 years’ work experience in related administrative/development position.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint and comfort with technology. Knowledge of donor database preferred.
• Detail-oriented with strong organization, time management, and follow-up skills.
• Self-starter with excellent problem-solving skills and desire to take on new challenges.
• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills and ability to work both independently and in teams.
• Commitment to the goals and mission of the Bhutan Foundation.