Executive Assistant

Do you have 5 to 7+ years of experience in an assistant role?

Have you ever worked in a school or education setting?

We are currently in search of an Executive Assistant for a School. The position is On-site in Brooklyn, NY. This is a full-time, direct-hire permanent position.

ORGANIZATION TYPE: School

LOCATION: Brooklyn, NY

POSITION TITLE: Executive Assistant

SCHEDULE: Full-time, schedule can vary: 8 to 4 or 9 to 5, occasionally will need to work outside of set hours

DURATION: Permanent – Direct Hire

SALARY: $75,000 to $95,000

Is This Your Dream Job? The Executive Assistant will support the Chief Financial and Operating Officer (CFOO) with business office operations. This is a full-time, 12-month position on campus. As a key member of the Business Office team, this position will play a critical role in providing administrative support to the CFOO. This role requires exceptional organizational skills, the utmost discretion, attention to detail, and an ability to work in a fast-paced school environment. This position reports directly to the CFOO.

Our Ideal Candidate:

• Bachelor’s degree required
• 5-7+ years of experience in an executive assistant role or minimum 2 previous roles as an executive assistant
• Strong organizational experience and quick to follow up
• Experience with calendar management, inbox management, drafting communications, travel coordination, etc.
• Excellent interpersonal skills
• Attention to detail
• Excellent verbal and written communication skills
• Ability to be discreet and maintain confidential information

How You Will Spend Your Day:

• Manage a complex and ever-changing calendar of the CFOO
• Monitor and track incoming messages/requests, prioritizing critical information
• Manage and respond to appropriate outreaches on behalf of the CFOO
• Support CFOO with the creation of meeting agendas, materials, presentations, meeting minutes, and follow-up
• Arrange and confirm all meeting logistics, including calendar invites, location scheduling, catering, technology etc.
• Organize and manage travel arrangements for student trips
• Bill for facility rentals and follow up on receivables as needed
• Provide administrative support for contracts and agreements, and certificates of insurance
• Reconcile school-wide credit card expenses, working closely with faculty and administrative personnel. Analyze credit card charges to confirm accuracy
• Manage MetroCard inventory and distribute cards as requested
• Assist with supply orders and purchasing for various departments of the school.
• Complete tax-exempt forms as requested
• Support business office banking needs such as bringing cash deposits to the bank, organizing petty cash disbursements, etc.
• Assist CFOO and other Business Office team members with projects and additional responsibilities as needed

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.