With oversight and support from the AVP, Accounting & Finance, the Accounting Senior Manager is responsible for accounts payable, accounts receivable, monthly close entries, supporting the annual audit and 990 completion, general ledger oversight and maintenance, all in accordance with Generally Accepted Accounting Principles (GAAP), and produce a variety of financial reports. Oversee the day-to-day grant accounting functions including budget versus actual, and donor grant reporting.

FUNCTION

Responsible for the support of day-to-day accounting, reporting activities, and grants management. The Accounting Senior Manager will oversee accounts payable, support in the development of financial statements, monthly/quarterly close entries, develop audit schedules, maintain a clean general ledger, and generate timely financial reports as needed. This detail-oriented accounting professional will manage one Grant Accountant and be responsible for the oversight and set-up of new grants, donor financial reporting, review subaward billings, and other grant management financial tasks.

PRINCIPAL RESPONSIBILITIES

Accounting

Manage the day-to-day operations of accounting, reconciliations, accounts payable, accounts receivable, revenue accounting, and review accounting transactions posted to the general ledger.
Responsible for all A/P, including vendor set-up, ACH/wire transfers, and reconciling (4) department American Express accounts.
Complete closing entries to support the month-end close and year-end close, ensuring a consistently timely and accurate period-end closing(s).
Develop and maintain audit schedules to support the annual audit and completion of the 990.
Resolve problems referred by staff and provide policy and regulatory interpretations as needed.
Identify opportunities to improve systems and processes, working with Museum colleagues to consistently improve accuracy and efficiency of processing transactions while improving internal controls.
Perform special projects and other duties as required.

Grant Management

Manage one Grant Accountant.
Serve as the Finance Point of Contact to the Research, Exhibits, and Program (REP) teams on all financial matters specific to restricted revenue.
Manage all post-award functions, including award set-up, subaward billings and drawdowns, audit questionnaires, subaward monitoring and risk assessment, cost transfers, budget modifications, effort reporting, cost share, program income, grant reconciliations, and grant closeout.
Upload restricted budgets into the accounting system.
Create and update department budget sheets.
Review donor budgets and support budget modifications prior to submission.
Prepare donor financial reports and address donor questions specific to budgets or financial reports.
Support the Single Audit and the development of the Indirect Cost Rate proposal.
Create and promote a positive and supportive work environment.

QUALIFICATIONS

Bachelor’s Degree in Accounting and/or its work experience equivalent.
6+ years of accounting, grant management; managerial experience required.
Strong working knowledge and understanding of accounting, financial reporting, GAAP, nonprofit finance and accounting regulations, and the management of restricted funding.
Proficiency across a range of accounting systems; (Experience in MIP Fund Accounting is preferred)
Proven ability to identify priorities within multiple assignments in a high-pressured, short deadline environment.

REQUIREMENTS

Ability to build strong relationships cross-functionally, demonstrating strong collaboration skills and the ability to communicate clearly and persuasively across all teams and cultures.
Strong interpersonal and communication skills; experience in effectively communicating financial data to all levels of staff.
Must maintain confidential and sensitive information.
Proficiency in Microsoft Office and Google Workspace.
Strong analytical and technical skills; highly organized, efficient, with outstanding attention to detail.
Must be committed to the philosophy and mission of the New York Hall of Science.

BENEFITS

NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.

The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently include:

Health, dental, and vision insurance options
Flexible spending accounts for healthcare, dependent care and commuter benefits
Pension plan and 401k plan
Free life insurance coverage
Paid vacation and sick leave
13 paid holidays off
Flexible work schedules
Employee Assistance Program
Free onsite parking

How to Apply:

Interested candidates should submit a resume and cover letter online via NYSCI’s Online Careers Center.

Applications will be reviewed on a rolling basis until the position is filled.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position.

No phone calls or faxes please.

The New York Hall of Science is an equal-opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status, or any other protected status in accordance with applicable law. We support a drug-free workplace.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know. Reach out to us by phone at (718) 699-0005 Ext. or by email at jobs@nysci.org

POSITION OVERVIEW

Benefícios

NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.

The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently include:

Health, dental, and vision insurance options
Flexible spending accounts for healthcare, dependent care and commuter benefits
Pension plan and 401k plan
Free life insurance coverage
Paid vacation and sick leave
13 paid holidays off
Flexible work schedules
Employee Assistance Program
Free onsite parking

NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth…

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