Office Administrator

Description:

Lay Mission-Helpers Association (LMH) supports Catholic laity who provide education, healthcare and social services in underserved communities around the world. With 70 years of service, LMH recruits, trains and supports these lay persons in long term mission assignments. Our team is small, collaborative and dedicated to making a global impact through faith and sharing professional skills.

Position Summary:

Office Administrator plays a key dual role in ensuring the effective operation of our donor and program efforts and day-to-day administrative functions. This position is ideal for a mission-driven professional who is detail oriented, proactive, and comfortable working in a dynamic environment. The ideal candidate has strong organizational skills, excellent written and spoken communication abilities, and a genuine interest in supporting global Catholic mission.

Primary Responsibilities

Admin Support of Development and Program (approx. 70%)

Maintain and manage the donor database (CRM); ensure accurate and timely data entry, gift processing, and acknowledgments.

Generate mailing lists, reports, and donor volunteer profiles for communication, appeals, events and stewardship efforts.

Support donor and volunteer engagement and stewardship.

Provide logistical and administrative support for fundraising and program events such as the annual gala and formation gatherings.

Provide administrative support for Program Director in the areas of recruitment and formation.

Office (approx. 30%)

Serve as the primary point of contact for office operations, including ordering supplies, handling mail, and coordinating maintenance needs.

Make remote and in-person bank deposits and write checks.

Qualifications

Associate degree or equivalent experience required.

Minimum of 2 years’ experience in nonprofit development, administrative support, or a related field preferred.

Experience with CRM databases (e.g. Bloomerang, Salesforce, Donor Perfect, etc.)

Experience with QuickBooks

Excellent attention to detail, time management, and organizational skills.

Strong interpersonal and written communication skills.

Comfort with learning new technology and managing multiple priorities.

Ability to work both independently and collaboratively.

Commitment to the mission and values of Lay Mission-Helpers Association.

A strong appreciation for Catholic Social teaching is preferred.

Bilingual, Spanish-speaking, a plus but not required.

Working Conditions

This is a full-time, in-office position.

Some weekend hours may be required for special events.

Ability to lift up to 50 lbs. (e.g. event materials).

Benefits:

Health Insurance

Paid holidays, vacation and sick leave

Opportunity to contribute to an IRA

Opportunities for self-identified professional development

Meaningful work that supports global mission and faith in action.

Benefits:

Health Insurance

Paid holidays, vacation and sick leave

Opportunity to contribute to an IRA

Opportunities for self-identified professional development

Meaningful work that supports global mission and faith in action

Strong interpersonal and communication skills. Spanish/bilingual ability a plus, but not required.