Chief of Staff

ABOUT BCRF

Breast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research—including prevention, diagnosis, treatment, survivorship, and metastasis—because each area of investigation informs another, propelling us toward the solutions we urgently need. We convene and connect the best minds in science—giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We are fueling the world’s most promising research and we can’t stop now.

ABOUT THE ROLE

Reporting to the President & CEO, the Chief of Staff oversees cross-functional initiatives and special projects representing the President & CEO’s office. The Chief of Staff also manages and coordinates the administrative functions of the President & CEO’s office, and serves as the President & CEO’s liaison to staff, Board and other key stakeholders.

This position is based in New York, New York and requires three to four days per week working onsite in the office.

Primary Responsibilities

• Support the President & CEO’s work by prioritizing and managing information flow, anticipating and troubleshooting potential challenges, and helping to resolve issues.
• Establish efficient processes for timely flow of information to and from the President & CEO’s office. Improve internal workflows and cross-departmental communication to increase efficiency and effectiveness.
• Provide daily oversight for the President & CEO’s Office administrative functions, supervising the Executive Assistant to the President & CEO to ensure the proactive and efficient management of time and resources.
• Establish and maintain collaborative relationships with internal and external stakeholders, including senior leadership team and Board.
• Serve as project manager for high-priority initiatives, tracking progress and supporting the resolution of challenges to ensure that timelines, accountability, and outcomes are met.
• Manage and track progress on organizational goals and key performance indicators.
• Facilitate decision-making processes by gathering relevant data, synthesizing insights, and preparing briefing materials.
• Develop presentations, reports, and correspondence for internal and external stakeholders.
• Coordinate planning and preparation for board meetings, retreats, and strategic reviews.
• Keep the CEO apprised of significant issues and identify approaches to resolve issues.
• Prepare the CEO for meetings and speaking engagements, including, but not limited to, preparing remarks, and ensuring coordination of necessary information, documents and resources. Maintain record of follow up items, ensuring successful completion.
• Act as a liaison between leadership, staff, and external partners to ensure alignment and clarity.
• Serve as primary liaison to the Board of Directors, managing communication, logistics, and follow-up for meetings.
• Draft agendas, coordinate materials, and ensure timely updates on organizational activities and priorities.
• Support board committees and working groups with coordination and research as needed.
• Prepare agenda for Senior Leadership Team meetings and facilitate follow-up items.
• Maintain the highest level of confidentiality and discretion in all matters.

ABOUT YOU

You are self-motivated, able to take direction and feedback to produce quality results while also able to work independently. You are extremely organized and pick up on details that other people tend to miss. You are incredibly trustworthy and discreet when it comes to handling confidential information. You are energized by working collegially and collaboratively as part of a team. You have a passion for the mission and work of BCRF.

In addition, you have the following qualifications and experience:

• Bachelor’s Degree
• Minimum seven (7) years of experience in executive administration and project management
• Experience working with Boards of Directors
• Demonstrated project management and organizational skills
• High-level proficiency with Microsoft Office programs
• Superb written and oral communication skills
• Strong work ethic
• Ability to work quickly without sacrificing quality
• Demonstrated ability to prioritize time and tasks, keep organized and meet deadlines in a fast-paced work environment
• Excellent judgment, including the ability to maintain discretion regarding sensitive information

Compensation and Benefits:

This is a full-time exempt role. The salary range for this role is $120,000 – 135,000. Our compensation package includes an exceptional benefits package focusing on employee physical, mental and financial wellness. More specifically we offer

• Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account.
• The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.
• 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested
  • Paid parental leave offering 18 weeks of 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
  • Paid Time Off including
    • 15 days of annual vacation time, increasing with length of service
    • 7 days of annual paid sick time
    • Paid holidays along with BCRF wide half days and summer Fridays