Senior Manager, Proposal Development and Reporting

About the Organization:

It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission. We know that creating long-term solutions to food security requires more than meals. It requires education, training, and collaboration. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life!

Description:

The Senior Manager, Proposal Development & Reporting, will be a key member of the Institutional Partnerships team, reporting to the Senior Director of Institutional Partnerships. This role is responsible for developing compelling, high-quality proposals and producing clear, persuasive reports and donor collateral that showcase the impact of the Capital Area Food Bank’s work to corporate and foundation donors.

The Senior Manager will help CAFB raise a minimum of $10M annually by developing powerful, well-crafted proposals tailored to institutional donors and producing timely, accurate, and persuasive reports that demonstrate impact and drive renewals. In this role, the Senior Manager will collaborate closely with internal program and finance teams to align narratives with data and outcomes. They will also draft correspondence, proposals, and reports on behalf of senior leadership and manage deadlines to ensure the timely submission of reports and materials. Additionally, the Senior Manager will monitor trends in the regional and national fundraising landscape to identify emerging opportunities in order to help build CAFB’s prospect and donor pipeline.

This role is central to advancing CAFB’s revenue goals through excellent writing, thoughtful donor correspondence, and strong project management.

Essential Functions:

Proposal Development & Reporting (60%)

• Lead the writing and production of high-quality, customized proposals, LOIs, and concept papers (including written documents and decks) for corporate and foundation donors, ranging from mid-size to multi-million-dollar requests.
• Help to steward CAFB’s relationships with 20–40 foundation and corporate donors, by ensuring consistent, high-quality written materials and touchpoints.
• Collaborate with development staff, program staff, finance, and grants management to gather and integrate data, narratives, and budget details into compelling donor-centered proposals.
• Manage workflows for all proposals, including intake, task assignments and tracking.
• Maintain and expand CAFB’s proposal content library, developing boilerplate language and knowledge resources to streamline writing and ensure consistency across materials.
• Proofread and edit proposals and other fundraising-related materials to ensure quality, accuracy, and alignment with CAFB’s voice.
• Draft interim and final donor reports that highlight impact, outcomes, and alignment with funder expectations.

Advancement & Partnership Communications (30%)

• Review, edit, and refine fundraising-related communications, including newsletters, invitations, stewardship letters, and other materials to ensure factual accuracy and alignment with fundraising messaging and partnership narratives.
• Provide writing and editing support for stewardship touchpoints, donor updates, and cultivation communications.
• Draft correspondence and proposals on behalf of senior leaders, ensuring consistent messaging and a high level of polish.

Team Collaboration & Development Pipeline (10%)

• Stay informed on trends in foundation and corporate funding as well as on community issues that may impact CAFB or create opportunities for funding.
• Research and stay aware of potential regional and national funding opportunities for CAFB, helping to build the institutional prospect pipeline.
• Support the team by effectively managing your workload, planning and prioritizing activities, and developing structures and tools to achieve team goals.
• Model the behavior you wish to see in others; energize the people around you, foster engagement, and create a trusting atmosphere.

Requirements:

• At least a Bachelor’s degree or equivalent;
• Minimum 7-10 years of experience in grant writing, presentations, partnership development, and institutional fundraising, with a strong track record of success with foundations and/or corporations
• Demonstrated ability to write compelling proposals and reports tailored to diverse funders
• Experience using Salesforce or similar CRM systems
• Strong skills in Microsoft Office, especially PowerPoint

Preferred Qualifications:

• Strategic thinker with strong project management and organizational skills
• Exceptional writing and editing skills, with the ability to translate complex ideas into clear, persuasive narratives
• Strong interpersonal skills and ability to collaborate across departments and with external stakeholders
• Ability to manage multiple deadlines and priorities in a fast-paced environment

Other Skills/Abilities:

• Strong commitment to social justice and genuine desire to serve the Greater Washington region
• High integrity and moral character, supporting the mission, philosophy, policies, and ideals of the Capital Area Food Bank

Physical Demands/Working Conditions:

• Sitting: over 2/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Driving: under 1/3 percent of the time (note, this job does require occasional travel throughout the region and may require travel to CAFB’s Lorton office)

Reporting:

• Reports to Senior Director, Institutional Partnerships

Compensation:

• $84,000 to $94,000/year

Schedule:

• Regular work hours are Monday through Friday from 8:30 am to 5:00 pm
• Position is currently hybrid with expectation of 2-3 days in the office on average, but there may be times when events require up to 4 days a week in the office; occasional nights/weekends to support donor events as required by the duties and responsibilities of the position.

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

We Offer: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment.

Application Process:

• Interested applicants must submit a cover letter and resume. Applications will be reviewed on a rolling basis.

EOE Statement:

Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.