Finance Manager

Position Background:

The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks a Finance Manager for our Annapolis, MD, location to play a key role, both direct work and supervisory, in all operational accounting and financial activities of the organization.  This newly created position will be responsible for organization-wide accounting, budgeting, invoicing, financial reporting, developing and tracking key accounting and some finance metrics, maintaining and enhancing internal controls, and implementing accounting and reporting policies for GASB, GASS, and IRS compliance.  The person in the position performs a wide variety of tasks both strategic and tactical and has some individual task responsibilities in addition to having supervisory duties.  This role reports to the Vice President of Finance and Administration and has two direct reports and provides some work oversight to two others.  This is a hybrid position that requires at least one day per week in the office, and the others may be remote. 

This person will be a key member of a high-energy, collaborative team of 30+ professionals who work diligently to advance the Trust’s mission and daily consider the Trust’s core values of grantee focus, accountability and transparency, inclusiveness, collaboration, and innovation.    This is a full-time, salaried position (40 hours per week), newly created to support the organization’s growth. 

Established in 1985, the Chesapeake Bay Trust uses grantmaking as a method to promote community-based participation in the restoration and protection of the natural resources of Maryland and the Chesapeake Bay region.  In the past fifteen years, the Trust has doubled its grant-making five times through new revenue from a wide range of partners, with current annual grant-making of approximately $25 million+.  The Trust currently allocates these grant funds through 350-400 awards per year to entities who apply through open, competitive calls for proposals as well as programs such as the Chesapeake Conservation and Climate Corps.

Specific Responsibilities:

• Manage and oversee all accounting and financial reporting for the organization
• Prepare quarterly and annual financial statements and other reporting, in accordance with GAAP
• Manage all disbursements, ensuring accurate, timely and efficient processing of grants and accounts payable, cash management, payroll processing, employee expenses and corporate credit card expenses
• Manage all components of accounts receivable activities including pledges, partner invoicing, collections and processing of receipts and deposits; this position will be responsible for completing partner invoicing with staff supporting the other functions
• Calculate, invoice and track personnel and indirect costs
• Manage reconciliation of key accounts
• Review journal entries made by staff
• Assist with calculation of restrictions and related releases for contributed funds
• Assist with deferred revenue tracking and entries
• Prepare schedules and documents to support annual audit including Schedule of Expenditures of Federal Awards (SEFA) for single audit
• Assist with annual budgets in collaboration with the other departments
• Assist with online banking transactions in accordance with segregation of duties requirements
• Manage and monitor cash flow and review and communicate status and performance of investment portfolio
• Identify opportunities for improvement using financial metrics and work with other departments to implement them
• Maintain internal control system to ensure the accuracy and integrity of financial records and reports and protect Trust assets
• Provide ad hoc and periodic financial reporting on each award and program to program staff to support progress reporting to funding partners; implement process efficiencies and/or automation where possible
• Provide oversight and development of direct reports

Qualifications and Skills:

• Bachelor’s degree in accounting, business management, or related field and at least five years of direct experience in accounting/financial management and financial reporting
• CPA (preferred but not required)
• Knowledge of not-for-profit accounting practices and regulations, software, and fiscal reports preferred
• Knowledge of Accufund accounting system and ability to run queries using various parameters (preferred but not required)
• Ability to act with integrity, professionalism, and confidentiality
• Ability to tackle multiple tasks in a timely and effective manner
• Excellent organizational skills, and attention to detail and communication skills
• Work independently and set priorities; act effectively and efficiently under pressure; solve problems and exhibit strong organizational skills

Salary and Benefits: $90,000-$100,000 with an excellent benefits package and opportunities for related professional development.

Application Instructions and Deadline:                             

The position will remain open until filled.  Please submit your resume and cover letter.  In your cover letter, please address your ability, based on your skills and experience, to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application: In your cover letter, please address your ability to accomplish the duties of the position as listed above. Please do not simply list your previous experience. Your cover letter should describe what makes you a strong match specifically for this position, and why this position is a match for you.

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, or disability in accordance with applicable federal, state and local laws.   We encourage applications from people of color. Applicants must be permanently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.

The position will remain open until filled.  Please submit your resume and cover letter.  In your

cover letter, please address your ability, based on your skills and experience,

to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application: In your cover letter, please address your ability to accomplish the duties of the position as listed above. Please do not simply list your previous experience. Your cover letter should describe what makes you a strong match specifically for this position, and why this position is a match for you.