Development Coordinator

About Project Sunshine:

Project Sunshine’s mission is to bring connection and joy to children with medical

needs through dedicated volunteers who deliver the healing power of play. For 25

years, Project Sunshine volunteers have brought joy and play directly to

pediatric patients through our network of medical facility and nonprofit

partners across the country. Our programs include in-person play with patients

called Here to Play, curated activity kit deliveries called Kits for Play, and

live, virtual play sessions called TelePlay.

Over 16,000 trained volunteers deliver programs that provide

opportunities for creative expression, socialization, intellectual stimulation,

and sensory integration to more than 200,000 pediatric patients and families

each year. Our unique volunteer engagement model allows community groups,

colleges, and corporations to create moments of connection with pediatric

patients, caregivers, and families providing child and family-centered,

play-based programming. Project Sunshine partners with 475 medical facilities

across the U.S. and in three international locations.

About the Position:

The primary role of the Development Coordinator is to

advance Project Sunshine’s efforts to connect with and thank our community of

donors, especially at the major gift level of $25,000+. Last year, Project

Sunshine launched its first ever capital campaign to raise funds for

initiatives that will support the organization’s growth and allow the

organization to reach more pediatric patients. As our capital campaign

progresses and Project Sunshine’s annual fundraising goals increase, we are

seeking someone who can help the organization build sustainable processes for

stewarding our most generous donors.

The Development Coordinator will work closely with the Director

of Development and Development Manager to craft and manage annual stewardship

plans for our donors to the general fund, fundraising events (Gala and Golf

Classic), and capital campaign. The Coordinator will be responsible for

gathering impact data for grant reporting, entering and maintaining donor gift

and contact information in CRM, ensuring donors are thanked appropriately and

promptly, drafting donor stewardship newsletters, and exploring new and

creative ways to thank supporters.

The ideal candidate will be a collaborator, detailed-oriented,

eager to build sustainable internal processes, and motivated to share

appreciation for and advance connections with Project Sunshine supporters. Project

Sunshine is looking for the right person who is ready to start their career in

major gift fundraising, interested in a professional growth opportunity, and

can help build Project Sunshine’s development program at an exciting time for

the organization.

Principle Responsibilities:

ONGOING STEWARDSHIP (60%)       

• Maintains donor records and updates donor records when needed, ensuring we have current contact information available and communicate with donors in the best way possible
• Work with Director of Development to create an Annual Donor Stewardship Plan for major donors, including donor communications, stewardship events, etc.   
• Develop novel content for donor newsletters, cultivation outreach, and appeals (email and mail) in accordance with Marketing efforts
• Support events, including invitations and follow-up for 1-2 annual stewardship gatherings 
• Assists in organizing a thank-a-thon with staff when Project Sunshine receives an influx of gifts     
• Manages volunteering and donations for our family service program

PROCESSING & STEWARDING GIFTS (20%)

• Enters donations in CRM through consistent, approved process 
• Establish and oversee process to review new gifts and assign lead for appropriate and personal follow-up
• Ensures donors are thanked within promptly after making a gift by crafting and sending compelling thank you messages and making personal thank you calls when appropriate.

IMPACT REPORTING (10%)   

• Collects program impact data from CRM and/or colleagues for grant reporting and general stewardship of top individual and foundation donors 
• Collaborates with marketing team to create compelling templates, visuals, and testimonials for donor stewardship reports, including Project Sunshine’s Annual Report.

GENERAL TEAM SUPPORT (10%)    

• Provides special help to Director of Development and Development Manager in weeks leading up to and following annual Gala and Golf Classic
• Assist with the creation and segmentation of donors lists and reports, as needed
• Support the team with special projects and Campaign, as needed

Qualifications:

·       Bachelor’s degree and 1 - 2 years of experience, preferably in a nonprofit setting

·       Experience with Salesforce or other fundraising databases

·       Strong verbal, written, organizational, and interpersonal communication skills 

·       Detail‐oriented, highly organized, and flexible 

·       Ability to work individually and collaboratively to meet goals 

·       Experience with Microsoft Office including fluency with Word, Excel, and Outlook required 

·       Expertise with web-based tools and searches 

·       Enthusiasm for Project Sunshine’s mission.

Please send a resume and cover letter to Annie Sullivan McCallum, Director of Development, at hr2@projectsunshine.org. In your cover letter, please answer the below questions:

• Why is Project Sunshine’s mission meaningful to you?
• Why have you selected development as your next professional step?

The first step in the interview process will be a 15-minute screening video call. Calls will take place on the below dates:

• Tuesday, May 28
• Wednesday, May 29
• Wednesday, June 5
• Friday, June 7

First round interviews will be held on the week of June 10.

*Scheduling exceptions to be made in extenuating circumstances.

Project Sunshine values a diverse workplace and strongly encourages women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Project Sunshine is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion,

national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal law. In compliance with federal law, all people hired will be required to verify identity and eligibility to work in the United

States and to complete the required employment eligibility verification form upon hire.