Compliance & Risk Project Manager

Location: Remote, US (job must be performed within the United States, preferably within the San Francisco Bay Area)

Reports to: Deputy Director

About the Praxis Project

The Praxis Project is a values-driven, national nonprofit organization that seeks to improve health justice through partnerships to build community power and increase authentic collaboration and engagement. Praxis believes strongly that organized communities are critical partners in the struggle to create healthy communities. Praxis works with over 200 diverse grassroots groups across the United States that influence local policy, mobilize communities, and strengthen programs and organizations to improve health, equity, and racial justice. Praxis works to enable local efforts to build community power through training, technical assistance, capacity-building, hosting spaces for building relationships and learning, as well as comprehensive fiscal sponsorship. Our capacity-building programming is focused on partnerships that actively advance Praxis’ mission to build healthy communities by transforming the power relationships and structures that affect our lives. For more information, please visit www.thepraxisproject.org.

Position Summary

The Compliance & Risk Project Manager, while working under limited direction, manages compliance administration, risk mitigation, liability insurance, and internal process and systems improvement for the network of entities affiliated with The Praxis Project. This position reports to the Deputy Director (DD). Praxis provides hands-on, intensive, and partner-centered comprehensive fiscal sponsorship and capacity-building support in furtherance of our mission and our overall vision to build community power.

This candidate has demonstrated compliance and risk management experience at nonprofit, philanthropic, or movement organizations who are highly coachable, motivated, and ready to rapidly gain technical knowledge through on-the-job training and professional development in the niche and dynamic subfield of fiscal sponsorship and alternative nonprofit structures. Mult-entity experience including both 501c3 and 501c4 organizations is highly desirable for this role.

This is a full-time (40 hours per week), fully benefits-eligible, exempt position, with a general work schedule of Monday through Friday, Pacific Time preferred. Candidates must be available to work an 8-hour day that includes the hours of 9am-3pm Pacific Time. Overnight travel is required. The salary range for this position is $105,000-$125,000 with a target of $115,000 per year, and the final salary will be based on experience.

Praxis offers Average Basic Increases, depending on the organization's financial health, as well as comprehensive employee benefits in addition to the salary.

Duties and Responsibilities

Compliance administration (~60%)

• • Designated staff project manager for Praxis and affiliated entities’ external compliance requirements, including annual reports, charitable solicitation registration, licenses, disclosures, sales and use tax exemptions, etc.
  • Know our entire calendar of filing and renewal deadlines and requirements backwards and forwards.
  • Manage new entity formation with the support of the compliance firm, and external legal counsel, as necessary.
  • Prepare operating agreements and service documents between entities.
  • Represent Praxis as a main point of contact for external legal counsel. Manage scheduling, coordination, and follow-up for meetings with counsel.
  • Responsible party for all compliance-related files. Ensure adherence to document retention policies and manage shared access to files as appropriate.
  • Perform background research and due diligence on prospective new partnerships.
  • Serve as primary fulfillment and billing contact for Praxis’ external compliance and licensing management firm.
  • Partner with the Praxis Finance team to obtain all financial data needed for filings and disclosures.
  • Per resource sharing agreement, lease a portion of work time to a Praxis-affiliated 501c4 organization to manage its compliance administration needs including lobbyist registration and reporting, campaign finance reporting, and corporate good standing, working closely with external legal counsel.
  • Work with external legal counsel to advise Praxis’ Executive Director and Boards of affiliated entities on compliance matters in the absence of the DD.
  • Other compliance duties as assigned by the DD.

Cross-functional project management and process improvement (~20%)

• • Own, agenda-set, and facilitate the Cross-Functional Meeting weekly series bringing together Fiscal Sponsorship & Infrastructure, Human Resources, and Finance teams.
  • Own and maintain the cross-functional Asana boards, forms, and meta-tasks.
  • Propose and implement process and systems improvements across all the cross-functional teams.
  • Monitor and mediate cross-functional communication.
  • Other cross-functional duties as assigned by the DD.

Risk management and liability insurance (10%)

• • Designated project manager for Praxis’ liability insurance and risk management program.
  • Serve as primary point of contact for brokers, underwriters, and legal counsel on insurance needs.
  • Recommend, advise on, and obtain insurance coverage and proof of insurance for Praxis and FSPs.
  • Serve as primary advisor for external FSPs (“Model C”) on building insurance programs for their entities as stipulated in service contracts.
  • Other risk management duties as assigned by the DD.

Fiscal sponsorship relationship management (10%)

• Serve as the central point of contact and liaison between Praxis and a very small portfolio of dual c3/c4 FSPs, acting as a trusted, credible, and consistently supportive partner to project directors, staff, volunteers, constituents, advisory board members, and more.
• Maintain timely, accurate, and supportive ongoing communication with all projects, answering questions and coordinating input from other staff, internal and external resources, and/or escalating issues to the DD as appropriate. It’s expected that the FSP relationship managers will provide at least an acknowledgement of receipt of inquiries from FSPs and other stakeholders within one working day (24 hours during the workweek) and a substantive response within three working days (72 hours during the workweek). What qualifies as a substantive response will vary case-by-case, but in general a substantive response will indicate future steps or information needed for completion, or confirm steps already taken or completion of the request.
• Schedule and facilitate recurring check-in meetings with assigned FSPs while responding to timely needs ad hoc.
• Other relationship management duties as assigned by the DD.

This is not a 100% comprehensive list of all duties and responsibilities that may be assigned.

Qualifications, education, and experience

• A minimum of five years of increasingly responsible work experience in a nonprofit, philanthropic, or social justice movement setting is required.
• Demonstrated success managing key components of compliance administration is required.
• Operational experience working in a multi-entity tax-exempt organization network of affiliates that includes both 501c3 and 501c4 entities is highly desired.
• Experience coordinating liability insurance and/or risk management protocols is desired.
• Project Management certification, nice to have.

Required skills, knowledge, and abilities

• Deeply held personal commitment to social justice and commitment to Praxis’ mission.
• Growth mindset with an eagerness to perpetually learn and improve.
• Outstanding professional integrity and discretion, and the demonstrated ability to hold extremely sensitive data in the highest confidence.
• Exceptional judgement and demonstrated ability to adapt and thrive in rapidly changing situations.
• Strong interpersonal skills, relationship-building ability, and high degree of comfort with public speaking and facilitation and/or training.
• Ability to prioritize collective good over individual benefit and to contextualize personal feelings and values within a broader, diverse landscape.
• Outstanding verbal and written communication skills and demonstrated fluency in culturally competent, empathetic, non-marginalizing communication.
• Strong collaboration skills and experience in producing cross-functional work where teams with separate roles and skillsets contribute to a shared goal or outcome.
• Fluency with Microsoft Office apps and project management software, particularly Asana.

Mental and physical demands

• Fast-paced work environment.
• High level of concentration and attention to detail required.
• Time speaking and listening ranges between 25–50%.
• Extended time sitting or standing, while at a computer.
• Praxis currently works remotely both as an internal team and with our partners based across the United States. Leading and participating in remote video and telephone conferences is required.
• Multiple video conferences per day with camera settings and video camera on.
• Occasional travel (up to three times per quarter) including overnight travel is required; each trip potentially being two or more days per trip.
• In-person team meetings and/or participation in local networking events may be expected approximately once per quarter.
• Some exposure to hearing, seeing, or imagining traumatic events or social crises within the communities we serve.
• Extensive interaction and communication with colleagues and strangers, in person and virtual.
• Valid driver’s license, clean driving record, and insurance are required for employees driving on Praxis business; driving record checks may be required as well.

Equal Opportunity Employer

The Praxis Project is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability (mental and physical) including HIV, AIDS, and AIDS-related conditions, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state or local law.

Praxis participates in I-9 & E-Verify. You must be able to prove you are legally authorized to work in the United States. This role may require a background check.

The Praxis Project will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on Praxis operations. Please submit reasonable accommodation requests to people@thepraxisproject.org.

Required Training

Praxis is committed to fostering a safe and welcoming work environment. All Praxis employees are required to complete training on preventing harassment and discrimination. Additionally, managers are required to complete training on managing bias and creating an inclusive workplace. Ongoing training may be assigned for professional development purposes.

Praxis offers a very competitive full-time benefits package including employer-sponsored health, dental, and vision insurance, paid sick leave, paid vacation (15 days in year one of employment), 15+ paid holidays per year, flexible spending accounts, 401k retirement plan with 6% employer match (immediately vested), reimbursement for cell phone and wireless internet usage as well as wellness costs, and more.

Fluency in English (Reading, Writing, Speaking, Comprehending). Bilingual a plus!