EXECUTIVE ASSISTANT/RECEPTIONIST

Job Description:

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the Foundation’s CEO and Vice President of Programs. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the foundation's efficiency by providing personalized and timely support to staff.  

Job Responsibilities:

• Manage the professional and complex scheduling and calendars of the President and Vice President (including travel logistics, including accommodations, transportation, and meals).
• Receive, sort, and distribute mail, parcels, and faxes to appropriate associate mailboxes.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site
• Provide friendly, professional, and helpful assistance to all visitors.
• Monitor access to the building. Answer and route incoming calls.
• Provide information to call-in inquiries related to the Foundation.
• Perform desk research and prepare advance materials for meetings and external engagements.

Competitive salary and benefits:

401(k) retirement savings and planning, medical, dental, vision, life AD&D, vacation, medical, and paid holidays. Additionally, benefits include cell phone and gym reimbursement, education assistance, and professional development.

Qualifications

• Bachelor’s degree preferred.
• Three to five years prior experience supporting a senior executive or team.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Must be discreet, independent, and service-focused.
• Ability to interact with staff (at all levels) in a diverse, high-pressure, fast-paced environment, exhibiting flexibility.

Qualified applicants should submit a letter of interest and resume

to careers@fndmidsouth.org. All

materials should be addressed to Meshelle Rawls, Director of Administration.

Candidates invited to move forward in the hiring process should be prepared to

submit a writing sample and references.

Physical Requirements and Working Conditions. This position is primarily performed in an office setting and may require occasional travel. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform

essential job functions. This position requires a valid state driver’s license, safe driving record, reliable transportation, and insurability through our vehicle insurance carrier.

The Foundation for the Mid South is an Equal Opportunity Employer with a commitment to diversity. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis as protected by federal, state, or local law.

About the Foundation:

Founded in 1990, the Foundation for the Mid South is a regional foundation that improves individuals and communities by bringing people together, strengthening communities, and multiplying resources. By working with a wide range of resources, skills, and talents, the Foundation strives to nurture families and children, improve schools, and build economies for all throughout Arkansas, Louisiana, and Mississippi. For more information, please visit www.fndmidsouth.org.