Camp Office and Logistics Manager

About Trail Blazers

In 1887, John Ames Mitchell, editor of Life magazine, raised $800 to send 266 children from New York City to the Life Fresh Air Farm in Branchville, Connecticut. Since that first summer, thousands of children and teens have participated in our nature-based summer camp and after-school programs in New York and New Jersey. 

As of January 2024, Trail Blazers’ program portfolio includes Day Camps in Brooklyn and Manhattan, our 130+ year old Overnight Camp in northwest New Jersey, and hands-on environmental after school programming in 5 Brooklyn elementary schools. All of our programs are designed with social emotional learning at the forefront.

The hard work of our directing teams provides engaging environmental and nature-based programs to over 1200 children, and meaningful employment to more than 100 staff members.

Summary of Position

The Office and Logistics Manager is the glue that holds camp operations together. They are the first line of communication for parents, the master of scheduling, and the coordinator of mail and supply movement around camp. This is an office-based position at our overnight adventure camp in Northwest New Jersey, perfect for someone who loves camp and enjoys being in an administrative work environment.

Essential Functions 

• Parent communication - the first voice that parents hear when they call camp!
• Answer the office phone and camper email inbox and respond to inquiries from parents during established business hours
• Respond promptly to parent voicemail and email received outside of established hours
• Manage calendar of program communication, including newsletters or other in-season messages
• Follow up with parents regarding missing forms and other outstanding items
• Upload photos to parent photo album daily
• Transportation coordination
• Coordinate busses and bus captains for camper arrival and departure days
• Coordinate in-season driving schedule, collaborating with the directors to ensure that our adventure trips and general camp programming are well-supported
• Take on scheduled and as-needed drives in support of the camp driver, as needed
• Office operations
• Manage incoming and outgoing mail, including daily mail distribution to campers
• Supply ordering
• Manage system for distribution of program supplies
• Housekeeping logistics
• Supervise the laundry and housekeeping staff member and support in managing their schedule

Job Specifications

• Experience working in a residential camp environment is preferred
• Experience in an office environment is required
• Experience managing behind the scenes program administration
• Strong written communication skills
• Kind and patient demeanor when speaking on the phone
• Enthusiasm towards summer camp and youth development
• Experience managing behind the scenes program operations, ideally for a camp or education program
• Willingness to live on-site at our camp property in New Jersey
• Ability to run, bend, and change directions while moving
• Ability to remain stationary for 70% of the day
• Willingness to spend time outside in any weather
• Must have a valid driver’s license and clean driving record 
• Must be 21+ years old 
• Willingness to undergo a background

We believe that historically marginalized communities must be centered in the work that we do, and are actively taking steps to make sure our processes and practices promote equity for all, including people of color, people from working-class backgrounds, women, and members of the LGBTQ+ community. We encourage applications from people with these identities or members of other marginalized groups.

Please send us your resume along with an introduction describing your interest in this position. This can be in the body of the email - a formal cover letter is not required. Send this to jobs@trailblazers.org, with the following subject line:

Office and Logistics Manager

To ensure that your application is routed correctly, you must use this exact subject line only.