Project Coordinator, IVLP (Hybrid) - (3584)

Job Description:

The Institute of International Education (IIE) is hiring a

Project Coordinator for our International Visitor Leadership Program. We invite

you to join a team united by a single goal: to transform our interconnected

world into a network of more peaceful and equitable societies. IIE’s team

members share a belief that when education transcends borders, it opens minds,

enabling people to go beyond building connections to solving problems together.

Learn more about IIE, our culture and commitment to DEIA

here.

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Job Summary:

This position will work with the International Visitor

Leadership Program. The International Visitor Leadership Program (IVLP) is the

U.S. Department of State’s premier professional exchange program. Through

short-term visits to the United States, current and emerging foreign leaders in

a variety of fields experience this country firsthand and cultivate lasting

relationships with their American counterparts. Professional meetings reflect

the participants’ professional interests and support foreign policy goals of

the United States. IIE is one of eight national program agencies (NPAs) that

administer IVLP under a cooperative agreement with the Department of State.

The Coordinator, International Visitor Leadership Program

(IVLP) provides financial, logistical, and administrative support to IVLP teams

in adherence with all sponsor, local government, and IIE guidelines. The

Coordinator, IVLP develops project budgets, makes travel and other logistical

and administrative arrangements, processes payments, reconciles budgets, and

communicates extensively with various internal and external stakeholders. Using

sponsor databases and IIE financial systems, the Coordinator provides financial

and logistical support for all types of projects. The Coordinator gives

administrative presentations to groups of international visitors, prepares

monthly program deliverables, and supports other administrative activities as

needed.

Essential Functions:

• Prepares financial and program documents using IIE and

sponsor databases. Maintains participant and financial data in databases and

spreadsheets. May Support other teams during peak times or as needed.

• Coordinates with internal teams to arrange participants’

travel, per diem, project opening lunches at restaurants and tickets to

cultural events.

• Coordinates with internal teams and hotels, restaurants,

ground transportation, and other vendors as necessary for rates, reservations,

event management, and accurate and timely invoice processing.

• Makes formal presentations to IVLP participants on

financial, logistical, and administrative aspects of the project; prepares and

distributes prepaid cards and medical coverage documents; and ensures

compliance with program requirements.

• Communicates program policies and procedures via e-mail,

telephone, and in person to internal and external stakeholders.

• Troubleshoots participant and project issues related to

logistics, finance, travel, and medical emergencies.

Job Requirements:

Education and Work Experience:

• Requires an Associate's degree and at least two years of

related work experience, or combination education and experience.

Required Knowledge, Skills and Abilities:

• Good organization skills with high attention to detail.

• Ability to work on and prioritize multiple tasks.

• Ability to work well under pressure and meet deadlines.

• Good written and verbal communication skills.

• Intermediate knowledge of Microsoft Office Suites.

• Basic understanding and interest in finance and accounting

principles and logistical coordination.

• Ability to interact with all levels of staff and external

contacts; sensitive to cultural differences when working with people from other

cultures.

Salary and Benefits

Salary Range: $50,039 - $57,007 A candidate’s salary is

determined by various factors including, but not limited to, relevant work

experience, job-related knowledge, skills, abilities, internal organizational

equity, and geographic region.

IIE offers a robust suite of benefits to team members

including medical, dental, and vision plans, paid time off and holidays,

student loan and tuition reimbursement programs, professional development

reimbursement program, retirement plans and a family medical leave benefits.

Please visit our careers page for further details.

The Institute of International Education (“IIE”) has a

hybrid work environment that allows team members a combination of in-office

work and telework at any of the locations listed above.

Work Conditions & Physical Demands:

Essential functions are performed in a general office

setting with low noise. Job demands may require long periods of sitting;

telephone work and/or computer work, as well as interactions with other team

members and external stakeholders. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified

applicants will receive consideration for employment without regard to race,

color, religion, sex, sexual orientation, gender identity, national origin,

disability or veteran status.