Executive Program Manager

About the Role

The HopeStar Foundation is focused on the healthy development of children and families across the Carolinas and is seeking an energetic, organized, dedicated problem-solver to join our team.

The Executive Program Manager is responsible for numerous activities, from daily administrative and grants management tasks to event coordination and key communications support. In this dynamic environment, the Executive Program Manager will be relied upon to deliver excellent planning and foresight, manage competing priorities, anticipate the President’s needs, and exercise sound judgment when under pressure.

The foundation office hours are 9:00 am – 4:00 pm, Monday through Friday, with occasional work outside of office hours. This position is hybrid, with a combination of time spent working from the office and working remotely.

Responsibilities

Grant Management

• Manage grant agreement timelines, budgets, and evaluation metrics to ensure timely and accurate budget and reporting
• Maintain confidential records
• Track grant proposals and reporting requirements
• Process grant payments
• Generate annual grants budget and faciliate budget meetings
• Design and publish the foundation's annual Giving Report

Executive Administration:

• Provide essential clerical support, including managing communications, organizing schedules, and maintaining records
• Make travel arrangements
• Coordinate virtual and in person meetings; prepare briefings and distribute minutes
• Maintain office infrastructure and supplies; monitor vendor contracts
• Represent the President and Foundation in meetings as needed.
• Oversee financial planning and fiscal responsibility
• Provide accounting data entry and collaborate with the Foundation’s accountant as needed.

Communications

• Maintain database of contacts
• Support planning of Board meetings, thought-leadership events, and grantee/funder collaborations, including Trustee and Advisory Board communications; serve as secretary during Board meetings
• Serve as a brand ambassador in all aspects of the role.
• Maintain the official website with up-to-date information

Qualifications

• Bachelor’s degree with 5 years of relevant experience
• Proficient in Microsoft Office and Zoom, QuickBooks Online knowledge is a plus
• Strong ability to multi-task and manage deadlines
• Exceptional organization and attention to detail
• Excellent communication skills and sound judgment
• Self-starter, works well with a small team as well as independently
• Ability to maintain discretion and confidentiality
• Alignment with Foundation's mission
• Occasional travel required

Compensation and Benefits

This is a full-time, exempt position with a salary range of $55,000-$65,000, commensurate with background and experience. Employee benefits include generous paid time off, eleven company holidays, and paid parking. The office is within walking distance of a light rail stop and bus station and is a dog-friendly workplace.

About the HopeStar Foundation

The mission of the HopeStar Foundation is to build capacity and align systems to ensure all families with children aged prenatal to five are healthy, educated, and empowered.

We are a small family foundation that utilizes all available resources to achieve this ambitious mission. We focus our work on systems change through advocacy, convening, and partnerships with public and private organizations across the state and nationally. Our goal is to leverage resources, build data infrastructure, and increase awareness to achieve a collective impact on issues around maternal health and early childhood resiliency.

To learn more about our history and work, please visit: https://www.hopestarfoundation.org/about

The HopeStar Foundation celebrates the diversity of our nation and community, and we seek to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision, and we want to engage all those who can contribute to our work and the mission. We encourage any individual to apply for this position, and we do not discriminate based on ethnic, racial, gender, socioeconomic background, or on any other basis prohibited by applicable law. The Foundation abides by all applicable rules and regulations in recruiting and employment practices, including the Americans with Disabilities Act and state disability laws.