Suzuki Program Coordinator

POSITION DESCRIPTION

The Brooklyn Conservatory of Music (BKCM) seeks a part-time Program Coordinator to assist our Suzuki Program Director in running our robust Suzuki program. The Suzuki Program Coordinator is largely responsible for managing the day-to-day administrative tasks of the Suzuki program. This position is essential in supporting BKCM’s Suzuki team of 26 faculty and two piano collaborators, helping create a supportive learning environment for the 240 students in our instrumental program and 35 students in our Suzuki Early Childhood Education classes. The position reports to the Director.

This hybrid position has a flexible work schedule, currently 15–20 hours per week. Occasional work days in a shared office environment may be necessary at the discretion of the Suzuki Director. BKCM has shared office space available on a flexible basis if candidates prefer to work from the office. It requires between two and four hours of weekly meetings with the Program Director and other members of the BKCM administrative team, as well as communications with parents and faculty. During the enrollment cycle in the Spring, the total number of work hours, including meetings increases, and in the summer it decreases.

The position also includes working with the Suzuki Program Director to manage faculty and parents among other additional responsibilities.

Our ideal candidate will: 

• Be technology savvy and efficient 
• Have outstanding attention to detail 
• Have a hands-on attitude 
• Possess strong multi-tasking skills 
• Take initiative 
• Have an independent work style
• Be highly skilled in interpersonal and personnel coordination 
• Have a general familiarity with instrument pedagogy (Suzuki method a plus) 
• Be able to manage overlapping deadlines 
• Manage time well

Successful candidates will demonstrate a deep commitment to DEI frameworks and dismantling systems of oppression.

SALARY: This position’s salary range is $31-$34/hour. Changes to rates, if any, occur July 1st of any given year. 

WEEKLY TASKS INCLUDE:

• Oversee, process, and update faculty timesheets (i.e.make-up lesson scheduling, additional meeting hours) and process payroll.
• Manage Suzuki’s financial records to assist our Finance Department
• Data management (see specified proficiencies below)
• Maintain and ensure the accuracy of student records
• Maintain events calendars for families and faculty and signup processes related to such events.
• Collaborate with the Suzuki Enrollment and Events Coordinator to create timelines, prepare programs and materials, and gather information from faculty and families concerning upcoming events. 
• Manage all processes regarding accompaniment: maintain and update accompanist schedules including coachings, performance classes, and group classes, procure subs, and coordinate accompanist visits to lessons.
• Provide ongoing communication with the registration team on scheduling anomalies.
• Party planning and set up, which will require some weekend and evening hours on event dates
• Support Suzuki Enrollment and Events Coordinator on enrollment processes including beginner enrollment. 
• Plan, schedule, and communicate events preparation for the upcoming school year (order materials, mail merge of student schedules) 
• Other related administrative tasks (i.e. collecting and updating our practice challenge board, ordering trophies, tidying Suzuki storage areas)
• Coordinate drop-off/pickup with our instrument rental partners
• Collaborate with Marketing on public-facing communications
• Other duties and special projects as assigned 

REQUIRED EXPERIENCE

• 1-3 years experience in a nonprofit or community music school setting (or equivalent)
• Familiarity with Suzuki approach
• Attend Suzuki ECC course within one year of employment if not already completed (at the expense of the Suzuki Program) https://suzukiassociation.org/teachers/training/ecc/
• Proficient in Microsoft Office applications including Word and Excel, as well as Google Drive, Google Forms, and Google Calendar, Google Docs, ASAP Connected, Signup Genius, Canva or ability to learn these quickly 
• Passion for music and/or arts education
• Bachelor’s degree or equivalent experience preferred
• Being conversant in Spanish, Italian, Chinese, Korean and/or Russian is a plus

To apply, please submit a resume and cover letter to Suzuki Program Director Nora Friedman at hiring@bkcm.org by Wednesday, May 1st. Please include Suzuki Administrative Coordinator in your subject line. Applications will be reviewed on a rolling basis. The application process will entail 1-2 interviews. Successful candidates will be asked to complete about about 20-30 minutes of work characteristic of the position. Candidates should submit proof of having taken ECC (if already completed).

About the Brooklyn Conservatory of Music:

Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.

Mission: The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values: BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study. 

Diversity, Equity, and Inclusion: BKCM is committed to doing our part to dismantle racism, white supremacy, and all forms of hegemony within the Western classical music frame through continued learning and implementation, and we are looking for candidates who are also committed to such pursuits. We are committed to building and sustaining a diverse, equitable, and inclusive work environment and culture. We believe that our staff and faculty should reflect the members of our student and client community to provide the most accessible music education and therapy services to our constituencies. We are working towards making BKCM’s team fully reflective of Brooklyn’s diverse communities and widening our points of view. We strongly encourage BIPOC, AAPI, Hispanic/Latinx, LGBTQIA+, and all applicants of non-dominant racial, cultural, and experiential backgrounds to apply.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.