Conservation Operations and Finance Coordinator

Land Trust for Louisiana (LTL) is a small 501(c)(3) non-profit land conservation organization dedicated to preserving valuable lands in Louisiana through donations, purchases and conservation servitudes. We aim to protect the state’s unique natural areas and working lands so that everyone, now and forever, will have land in which to live, work, and play.

LTL is a nationally-accredited land trust through the Land Trust Alliance.

JOB DESCRIPTION:

The Operations and Finance Coordinator is responsible for ensuring that the day-to-day operations and financial obligations of the organization are administered efficiently and effectively. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy and will contribute to driving LTL’s sustainable growth toward its mission. They will work closely with the Executive Director and members of the Executive Committee of the Board to accomplish the tasks listed below. The Executive Director and Executive Committee will oversee the role of the Office Administrator.

GENERAL RESPONSIBILITIES:

• Coordinate office activities and operations to ensure efficiency and compliance with Land Trust Alliance and LTL policies.
• Maintain and manage office and all correspondence (phone calls, e-mail, letters, packages etc.)
• Support budgeting and execute bookkeeping procedures (Accounts Payable & Accounts Receivable; record and acknowledge donations in fundraising software – Little Green Light; make deposits; create and print checks to pay bills; maintain QuickBooks with assistance from CPA; Review and reconcile transactions for all bank, credit card and investment accounts on a monthly basis.)
• Work with CPA to prepare quarterly financial and annual 990 tax return
• Prepare and mail 1099s to all contract workers
• Submit W9s for LTL to various funders
• Oversee and review all insurance policies and submit renewals
• Manage financial reporting for Grants Administration
• Team Lead for Accreditation renewal process with national parent organization, LTA
• Create and update records and databases with personnel, financial, banking, LTA accreditation, audits, conservation properties, and other data. Maintain organizational archives
• With CPA assistance, facilitate management of payroll
• Work closely with staff and volunteers to coordinate event activities including fundraisers, annual meeting, etc.
• Assure scheduling and execution of Executive, Land, and Board Committee meetings; communicate schedule changes as necessary
• Assure external materials – website, social media –are up to date regarding staff, address, etc
• Track inventory of office supplies and place orders when necessary. Maintain and inventory of storage unit
• Assist Executive Director and Executive Committee whenever necessary

QUALIFICATIONS: 

Candidate should have at least three years experience as an office administrator, office assistant or relevant role and possess the following: 

• Excellent organizational, time-management, and prioritization skills
• Familiarity with office management procedures and basic accounting principles. Knowledge of QuickBooks is an advantage
• Meticulous attention to detail
• Enthusiastic communication and interpersonal abilities
• A commitment to conservation and a genuine interest in our mission
• Upbeat solution finder and collaborator with leadership skills
• Knowledge of MS Office and office management software
• BSc/BA in office administration or relevant field is preferred, but not required