Finance and Administration Coordinator- REMOTE

POSITION: Finance and Administration Coordinator 

REPORTS TO: Manager of Finance & Accounting

About Kesem

We are a nationwide community, led by passionate and empathetic college student leaders, that supports children affected by a parent’s cancer with free, fun-filled creative programs and a lasting community. 

About the Position

Kesem seeks a Finance and Administration Coordinator to provide support for a rapidly growing nonprofit organization. The Finance and Administration Coordinator will report to the Manager of Finance & Accounting and work within the Finance and Administration department.  The Finance and Administration Coordinator must have strong attention to detail, be able to work independently, and strive for accuracy and timeliness in all job functions.

Kesem’s Values

The Finance and Administration Coordinator must uphold and build a culture that continues to support and strengthen the following behaviors to help us realize our vision:

• Continuous learning - We operate with curiosity and a willingness to try new things, and we see our successes and setbacks as opportunities for growth.
• Accountability - We are individually and collectively responsible for advancing our mission.
• Resilience - We empower and support each other through challenges while fostering a spirit of joy and hopefulness.
• Empathy - We seek to understand and appreciate other perspectives and experiences. 

Essential Functions and Responsibilities:

Finance (90%)

• Execute all accounts payable functions including invoice and expense report administrative review, managing the accounts payable email and vendor payments.
• Reconciliation of bank accounts and all revenue.
• Manage and reconcile Kesem’s corporate credit card account.
• Manage and reconcile Kesem’s corporate staff travel and purchasing accounts (TravelPerk, Amazon Business, Enterprise, etc.). 
• Oversee Kesem’s Expensify account.
• Assist in the collection of Form W-9s and the production of annual Form 1099s for independent contractors.
• Provide support during Kesem’s annual financial audit.
• Code and reconcile all vendor bills including all benefits.
• Troubleshoot financial information syncs between organizational systems, with support from the Manager of Data and Systems. Import financial information, when applicable.
• Field finance-related questions from outside vendors and staff.
• Provide monthly and quarterly reports for various stakeholders.

Administration (10%)

• Update and maintain Financial manuals and policies.
• Manage calendar of state nonprofit charitable solicitation filings. 
• Manage and maintain federal and state tax filings and compliance.
• Help support other human resources projects and other administrative projects as needed. 

Qualifications

• A four (4) year accounting degree and/or relevant experience preferred. 
• Excellent writing, communication, and organizational skills. 
• Strong attention to detail.
• Proficient with Google Drive, Microsoft Office including advanced Excel skills, and comfort learning and working with systems (e.g., Salesforce, Expensify, Bill.com, NetSuite).
• Committed self-starter with a demonstrated history of strong work ethic and reliable task completion.
• Previous accounting experience at a non-profit organization is a plus! 

Job Environment and Location

• This is a full-time position.  It is expected that the responsibilities will require anywhere from 4 to 10 meetings per week, including with supervisor, team members, outside vendors, and other constituents. 
• The Finance and Administration Coordinator will work remotely from their home office.  
• The Finance and Administration Coordinator should expect to travel 1-2 times per year, all within the United States.

Compensation

• The salary range for this position is $45,176 - $51,479.  Placement on this range would be based on relevant professional experience in a similar career level role. In addition, Kesem offers a benefits package for full-time employees including employer-subsidized health benefits, employee-funded dental and vision benefits, employee-funded 403(b) retirement plan, Employee Assistance Program (EAP), a healthcare concierge service, telecommuting, paid time off (PTO), Short-Term Disability, voluntary accident insurance, voluntary critical illness insurance, voluntary Long-Term Disability and parental leave offerings.

To Apply

To apply, please fill out this application by May 10, 2024, where you can also upload your thoughtful cover letter and resume:

Kesem Finance and Administration Coordinator Job Application

Diversity, Equity and Inclusion Statement

Kesem’s mission of supporting children through and beyond a parent’s cancer, and our vision of ensuring that every child impacted by a parent’s cancer is never alone, can only be realized through an ongoing, steadfast commitment to Diversity, Equity, and Inclusion in every part of our organization.  To that end, Kesem makes the following commitments:

• To continually expand the communities we support and work with - our camper families, volunteers, staff, alumni, partners, donors, and boards - with attention to engaging communities we are not currently reaching.
• To strive for equity in delivering a transformative, fun, and empowering community that recognizes and embraces our differences. 
• To aspire to create shared spaces that are safe for every member of the Kesem community to feel valued and respected.
• Kesem will engage in continued meaningful learning in order to better support our mission, and our growing Kesem community. 

Kesem is an Equal Opportunity Employer.

Kesem offers a benefits package for full-time employees including employer-subsidized health benefits, employee-funded dental and vision benefits, employee-funded 403(b) retirement plan, Employee Assistance Program (EAP), a healthcare concierge service, telecommuting, paid time off (PTO), Short-Term Disability, voluntary accident insurance, voluntary critical illness insurance, voluntary Long-Term Disability and parental leave offerings.