Controller

Studio in a School Association (Studio) is seeking an experienced, dedicated, and collaborative finance professional with an interest in arts education to join our team as the Controller. The Controller will oversee all finance and accounting operations for Studio. The Controller will play a key role in supporting strategic objectives through financial reporting, financial analysis, and forecasting. The Controller will also oversee accounting functions including Accounts Payable, Accounts Receivable, and the management of accounting systems.

The Controller is a full-time, exempt, non-union position reporting to the Director of Finance and Operations.

About Studio in a School

Studio in a School Association fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional artists. The organization also collaborates with and develops the ability of those who provide or support arts programming and creative development for young people both in and outside of schools.

Primary Responsibilities Include:

Finance & Accounting

• Lead, oversee and ensure monthly closes.
• Write and review journal entries according to internal checks and balances system.
• Manage the General Ledger; maintain the chart of accounts, review accounts, and troubleshoot and resolve any issues.
• Maintain schedules and make all journal entries for accruals.
• Collaborate with the rest of the Finance team to improve accounting systems and enhance efficiency in accounting operations.

Financial Reporting

• Work with the Director of Finance and Operations to coordinate finance and budget-related communications across teams and departments, including regular meetings with the program and development staff. Present information at meetings as requested.
• Work with the Director of Finance and Operations with quarterly financial assessments, forecasting, and analysis of financial risks and benefits on business and program initiatives and generate reports for the senior management team and the Board.
• Prepare analyses and ongoing balance sheet schedules and other account reconciliations as needed.

Audit Preparation

• Serve as a primary contact with the Auditor.
• Create, develop, and maintain schedules, backup, consolidated financial statements, and analyses, facilitating access to documentation and individuals as needed.
• Proof reconciliations and schedules prepared by the Finance team.
• Prepare and present audited financial statements and Form 990 to the Board Audit Committee and management as needed. Ensure approval and timely filing. Respond to audit findings, creating corrective actions plans if needed.

Accounts Payable (AP)

• Prepare and process positive pay files into Studio bank account when checks are printed.
• Process ACH payments as needed.

Accounts Receivable (AR)

• Process and deposit contributed and earned revenue. Record gift entries as received from Development with associated backup documentation and program codes. Maintain contributed income tracker.
• Review DOE and 3rd party invoices prepared by the Associate Director of Payroll and Accounting and Billing Clerk.

Investment Tracking

• Maintain Investment Tracking Schedules.
• Prepare monthly journal entries using investment statements, and generate reports for the Board Investment Committee.
• Value and process stock donations.

Fixed and Net Assets

• Track fixed assets, including depreciation, asset sales and acquisitions, and leasehold improvements.
• Maintain the Net Asset schedule and coordinate with the Director of Development, President and Director of Finance and Operations to ensure accurate restrictions. Prepare journal entries for releases and restrictions.

Bank Reconciliations

• Complete monthly bank reconciliations, which include entering various journal entries to properly reconcile.
• Review monthly credit card reconciliations completed by the Associate Director of Payroll and Accounting.

Fiscal Compliance

• Recommend policies and develop and edit procedures to ensure adherence to internal accounting and financial controls.
• Assure GAAP compliance and Federal, State and City regulations, as well as non-profit rules, laws, and mandates.

Financial Operations

• Provide interim coverage for the Finance team members during their absences to ensure continuity of financial operations and minimize disruptions.

Desired Skills and Background

Education and Experience

• Accounting or Finance Degree. CPA or CPA track a plus. 4-5 years of experience in non-profit finance preferred. Experience in a public accounting firm is also a plus.
• Ability to work in Financial Edge NXT with a high level of accuracy is required.
• Experience with ADP a plus.
• Familiarity with and adherence to standard accounting principles and controls.
• Experience with budgeting, projections and forecasting.

Personal Qualities and Habits of Work

• Commitment to the mission of Studio in a School.
• Self-motivation, assertiveness, positive demeanor and willingness to work in a collaborative team environment.
• Strong work ethic; highly organized and able to anticipate, plan for, and reach deadlines.
• Willingness to take the initiative and prioritize and manage multiple assignments in a fast-paced environment.
• Practiced in handling confidential information and the appropriate use of discretion.
• Excellent verbal and written communication skills.
• Strong problem-solving and sound discretionary judgment.

Location

We are currently working on a hybrid schedule. The Controller will be asked to work from the office at least 2 days per week in our office, though this schedule may shift and evolve.

Hours

As a member of the administrative staff, the Controller is expected to work from 9 AM to 5 PM each workday. Any schedule shift request must be requested in advance and receive approval from the supervisor.

Benefits

Generous paid time off, Medical/Dental/Vision/Life Insurance/Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits, 403b Retirement Plan, Aflac supplemental benefits, and Employee Assistance Program (EAP).

Salary

The annual salary range for this full-time position is $100,000 to $130,000, depending on experience. We welcome an open discussion with interested candidates about the full compensation package.

Generous paid time off, Medical/Dental/Vision/Life Insurance/Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs) and Commuter Benefits, 403b Retirement Plan, Aflac supplemental benefits, and Employee Assistance Program (EAP).