Director of Finance and Operations

EMPLOYMENT STATUS: Salaried. Exempt from overtime.

HOURS: 32 hours per week (0.8 FTE)

SUPERVISED BY: Executive Director

PAY RATE: Annual salary set at $68,600. Eligible for full benefits package, including 100% employer paid medical, dental and vision insurance, retirement match up to 2%, paid time off starting at 3 weeks’ vacation, 11 holidays, and sick time. The organization will be closed during the final week of December.

LOCATION: Friends of Trees Portland office at 3117 NE MLK Jr. Blvd, Portland, OR 97212. Stairs required to access office. Travel throughout the Portland Metro area with FOT provided vehicles. Work a combination of in-office and hybrid/remote.

EXPECTED START DATE: As soon as possible

JOB SUMMARY

The Director of Finance and Operations (DFO) is a key member of the senior leadership team at Friends of Trees (FOT), reporting directly to the Executive Director. This position provides strategic direction and hands-on leadership in finance, operations, human resources, and administration. The DFO ensures organizational sustainability by aligning systems, people, and processes with FOT’s mission and long-term goals.

TO APPLY:

Please submit a cover letter and resume to Yashar Vasef at jobs@friendsoftrees.org. Priority given to applications received by October 20, 2025, position open until filled. We are seeking to fill this position quickly; review of applications will be rolling until the position is filled.

In the cover letter, please address why you’re interested in this position, your personal or professional experience with equity, diversity and inclusion work, plus any relevant skills and experience not listed in your resume or benefiting from further explanation. Please limit your application materials to two pages total. References may be requested at a later date.

Friends of Trees recognizes that not everyone has equal access to the benefits of trees and healthy urban green spaces based on racial and socioeconomic status, and we are committed to building a culturally diverse and inclusive environment. Candidates of color are strongly encouraged to apply.

Friend of Trees provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identification, national origin, age, disability or genetics.

Core Responsibilities

Financial Leadership

• Lead all financial functions including budgeting, forecasting, reporting, compliance, and cash flow management.
• Prepare and present accurate monthly, quarterly, and annual financial reports to the Executive Director, Finance Committee, and Board.
• Coordinate and oversee the annual audit and 990 filings; act as primary liaison with auditors and external accounting partners.
• Monitor restricted grant expenditures for compliance and assist with contract invoicing, ensuring alignment with funder requirements and internal controls.
• Oversee the development and implementation of financial systems, processes, and policies to improve efficiency and transparency.
• Maintain budget planning process in collaboration with senior staff and ensure timely budget monitoring throughout the year.
• Supervise financial operations including AP/AR, payroll, credit card reconciliation, and banking activities.

Operations Management

• Oversee daily organizational operations and administrative systems to ensure they are efficient, scalable, and mission-aligned.
• Develop and enforce internal policies, performance standards, and operational procedures.
• Lead procurement and vendor management to ensure cost-effective, sustainable practices.
• Manage and administer organizational insurance policies.
• Ensure compliance with legal, financial, and organizational regulations and standards.
• Collaborate with Directors and Program Managers to streamline workflows and monitor operational needs.

Human Resources & Organizational Culture

• Assist with HR functions including, onboarding, staff benefits, and personnel records.
• Ensure consistent and equitable application of HR policies and compliance with employment laws.
• Champion an inclusive, respectful, and productive workplace culture aligned with FOT’s values.

Technology and Administration

• Lead the integration of financial technology systems that support data integrity, internal communication, and workflow automation.
• In addition to primary responsibilities, collaborate with the Systems position to deliver technology support across the organization, including laptops, phone systems, and related technologies.
• Oversee digital tools and platforms used across departments (payroll systems and financial software).
• Maintain corporate and governance records, filings, and compliance documentation.

Leadership & Strategic Support

• Serve as a key advisor to the Executive Director and Finance Committee on financial and operational matters.
• Provide high-level administrative and operational support to program staff and board members.
• Contribute to long-term strategic planning and organizational growth initiatives.
• Represent the organization in external partnerships related to finance, HR, or operations.

Other Duties

• Perform other duties as assigned by the Executive Director in alignment with the scope of this position.

Note: This job description outlines the general responsibilities of the role and is subject to periodic review and revision in collaboration with the employee during the annual performance evaluation process.

Eligible for full benefits package, including 100% employer paid medical, dental and vision insurance, retirement match up to 2%, paid time off starting at 3 weeks’ vacation, 11 holidays, and sick time. The organization will be closed during the final week of December.