Legal Administrative Assistant/Paralegal

Position: Legal Administrative Assistant/Paralegal

Status: Full time, exempt

Location: TLC office in Oakland, CA

Reports to: Legal Director or Legal Director’s designee

Salary Range: $76,590 - $83,690

Note: We’re thrilled by the interest in this role! To help our team manage the volume of applications, we kindly ask that you avoid calling or emailing to check on your status. We’ll be sure to reach out if you’re selected to move forward.

Location Requirement: The candidate must be located in Oakland, California. This position is fully in-office and does not offer remote or hybrid work options.

About Transgender Law Center

Transgender Law Center (TLC) is the largest national, trans-led organization working to set all people free. We champion the rights of all transgender and gender-nonconforming people to make their own choices and live freely, safely, and authentically. Prioritizing BIPOC, disabled, and HIV+ communities, we advance community-driven strategies that harness trans knowledge, power, and joy to ensure that we all not only survive but thrive at all ages and phases of life.

You can learn more about our work at www.transgenderlawcenter.org.

About the Position

Transgender Law Center’s Legal Administrative Assistant/Paralegal will provide key administrative support for the organization’s litigation team and legal services project (LSP), including the prison mail program. This role is ideal for someone highly organized and detail-oriented, with a deep commitment to transgender justice and racial equity, who is interested in contributing to legal advocacy through behind-the-scenes work.

The person in this role will help manage crucial functions like processing incoming and outgoing prison mail, coordinating litigation-related tasks, supporting client communications, and handling a wide range of administrative duties that keep our legal programs running smoothly. This is an opportunity for someone who wants to build or deepen experience in movement-aligned legal work and gain exposure to legal advocacy on behalf of transgender people, particularly those navigating prisons, immigration detention, and other carceral systems.

KEY RESPONSIBILITIES

Administrative Support for LSP Helpdesk and TLCs Prison Mail Program

• Ensure administrative functions of the prison mail response program, including:
  • Acquiring incoming mail from the post office
  • Sorting and scanning incoming letters
  • Printing and mailing outgoing letters
• As needed and available, conduct helpdesk intakes over the phone and respond to requests for information via the Legal Services Project helpdesk and prison mail response program

Administrative Support for TLCs Litigation Work

• Assist with court filings and client visits, including ensuring compliance with court rules
• Edit, format, and cite-check legal documents and publications
• Maintain and update information and files in paper and electronic form for cases and policy efforts
• Provide support with correspondence, including drafting, copying, scanning, faxing, emailing and mailing documents
• Provide research and administrative help to legal team
• Review client documents in preparation for litigation
• Conduct client interviews, including in prisons, jails, and immigration detention centers, and coordinate client correspondence and relations as needed
• For Paralegal, complies with any legal requirements regarding paralegals’ continuing education in the state where employed (see, g., Cal. Business & Professions Code 6450(d))

Legal Departmental Administrative Support

• Coordinate the smooth preparation of the legal team’s quarterly board report
• Schedule and support logistics and note taking for in-person, videoconference, and telephone meetings, both within TLC and with external partners as well as visits to locked facilities and client travel
• Update and draft publications and legal-related content on TLC’s website
• Assist with reconciling receipts and invoices with organization payment tool.
• Other tasks as needed to support TLC’s litigation, policy, and legal services work

REQUIRED QUALIFICATIONS

• Familiarity with the transgender community and transgender and gender nonconforming (TGNC) legal issues.
• Experience working in a law office or in an administrative role
• Very strong computer skills, with proficiency in Microsoft Word, Outlook, Excel and Salesforce
• For Paralegal, meets education and/or experience requirements of any legal definition of “paralegal” in the state where employed (see, g., Cal. Business & Professions Code 6450(c))
• Excellent speaking and writing abilities
• Strong attention to detail and organizational skills
• Ability to learn quickly, take initiative, and work well under pressure to meet deadlines
• Willingness to work flexible hours when necessary to meet deadlines
• Skill at working collegially and collaboratively both within the organization and with clients, co-counsel, and other colleagues
• A demonstrated awareness of and commitment to a broad range of social, racial, economic, and disability justice issues and an understanding of the multiple communities TLC represents
• Enthusiasm for the work of TLC and its potential

PREFERRED QUALIFICATIONS

• Experience with racial justice, immigrants’ rights, and/or TGNC justice work
• Proficiency in one or more languages other than English

BENEFITS

• Medical/dental/vision (TLC covers 100% of premiums for employees, 75% for dependents)
• Employer-funded Health Reimbursement Account (currently $3,500 per year)
• Employer-funded Lifestyle Spending Account (currently $1,500 per year)
• Optional employee-funded Flexible Spending Account
• Employee Assistance Fund that can grant financial assistance for certain qualifying disasters and personal hardships
• Short-term and long-term disability insurance
• 3 weeks’ sick leave
• 19 days’ vacation (24 after 3 years’ employment) and 12 holidays
• Organizational ‘slowdown’ in winter and summer, including, historically, 2 paid time off in the summer and 2 weeks paid time off at the end of the year (separate from employee vacation time)
• 2-month paid sabbatical program available after 5 years’ employment
• Retirement plan with partial organizational matching
• Indemnity insurance for critical illness, hospital confinement, and accidents
• Professional development & coaching
• Office setup, phone and internet reimbursement (if working from home)
• Additional mental health, budgeting, travel, and pet benefits

EQUAL OPPORTUNITY EMPLOYER

Transgender Law Center is proud to be an affirmative action employer. All interested individuals, including Black, Indigenous, and other people of color; women and femmes; people with disabilities; and people who are transgender, intersex, lesbian, gay, bisexual, or queer are particularly urged to apply. For more information about Transgender Law Center please visit our website: www.transgenderlawcenter.org.