Programs & Operations Intern

Location: Hybrid, New York, NY

Duration: November 2025 - June 2026 (8 months)

Stipend: $1,700/mo

Time Commitment: 25 hours/week; schedule may be adjusted around academic commitments

Focus Area: Evaluation and Partner Support

About the Opportunity

Humanities New York (HNY) seeks an organized, detail-oriented, and mission-driven Programs & Operations Intern to join our team this winter. This internship offers a unique opportunity for a student or early-career professional interested in public humanities, civic engagement, and nonprofit administration—someone eager to understand how humanities programs and grants come together to strengthen communities across New York State.

At Humanities New York, conversation and reflection are at the heart of our work. Our programs bring people together to explore shared questions of meaning, belonging, and civic life. From community dialogues to scholarly interviews, and from grassroots projects to institutional partnerships, HNY works statewide to foster connection through the humanities.

The Programs & Operations Intern will play an essential role in supporting this mission by assisting with program coordination, evaluation, and documentation, as well as grant reporting and tracking. The intern will gain valuable insight into how statewide humanities initiatives are planned, implemented, and sustained—combining administrative precision with a spirit of intellectual curiosity.

This internship is ideal for students or emerging professionals interested in how the humanities move from idea to action, and how dialogue, reflection, and funding come together to shape public life. This internship also bridges program support with grantmaking operations.

Key Responsibilities

Grantmaking Support

• Track final reports from grantees using a master spreadsheet.
• Communicate with grantees about outstanding budget reports and record responses.
• Notify the Finance & Operations team of pending or completed reports to support final disbursements.
• Streamline reporting by collecting budget templates with brief narrative summaries.
• Maintain organized records and correspondence in alignment with HNY’s values of clarity, equity, and respect.

Community Conversations

• Coordinate with partners to confirm event details, marketing plans, and logistics.
• Provide HNY-branded checklists and assist with materials, registration links, and accessibility needs.
• Support on-site setup, technology, and attendee engagement.
• Collect and summarize participant evaluations to inform program development.
• Document events with attendance data, quotes, and photos for internal and external use.

HNY Interviews

• Schedule interviews and track progress across the production workflow.
• Support organization of video files, transcripts, and shared materials.
• Communicate progress and assist with light editing to ensure final videos reflect HNY’s tone and standards.

In Common: A Humanities Forum

• Manage communication with network participants and coordinate digital meetings.
• Upload and format materials on the In Common webpage and repository.
• Track engagement data and assist with meeting facilitation and recordkeeping.
• Maintain accurate internal records of attendance, contributions, and resources shared within the network

Qualifications

• Strong interest in the humanities, civic engagement, and public dialogue.
• Academic background or coursework in History, Literature, Communications, Public Humanities, or related fields.
• Excellent writing, editing, and organizational skills.
• Proficiency with Microsoft Office and Google Workspace; familiarity with digital publishing tools a plus.
• Comfort learning new platforms (e.g., Zoom, YouTube, WordPress, or Mailchimp).
• Detail-oriented, reliable, and able to work collaboratively and independently.
• Demonstrated curiosity about how ideas and storytelling shape public life.
• Clear, professional communicator with a collaborative spirit and a sense of humor.

What You’ll Gain

• Hands-on experience supporting program design, logistics, and evaluation at a statewide humanities organization.
• Exposure to the practical and conceptual foundations of public humanities work.
• Mentorship from HNY’s team.
• Opportunities to contribute to the In Common digital network and HNY Interviews archive.
• A deeper understanding of how grantmaking and dialogue-based programs sustain civic connection and reflection.