Volunteer Compliance Specialist Officer (California only)

Roles of a Compliance Specialist Officer (California – WOCOTM )

1. Regulatory Compliance (California & Federal)
   • Ensure WOCOTM meets California state nonprofit laws, IRS 501(c)(3) requirements, and annual filings.
   • Maintain good standing with regulatory bodies (California Attorney General, Secretary of State, IRS).
   • Oversee adherence to employment laws (EEOC, wage & hour, workplace safety).
2. Grant & Donor Compliance
   • Review grant agreements to ensure WOCOTM follows all donor funding rules.
   • Monitor proper documentation of grant expenditures and reporting timelines.
   • Prevent misuse or misallocation of donor funds.
3. Policy & Procedure Development
   • Develop and update internal compliance policies (anti-fraud, whistleblower, conflict of interest).
   • Ensure HR and operations policies align with state, federal, and international standards.
   • Maintain the employee/volunteer handbook and ensure policies are reviewed annually.
4. Training & Awareness
   • Conduct training for staff and volunteers on compliance (anti-harassment, data protection, safeguarding).
   • Educate teams on donor requirements, ethical behavior, and reporting obligations.
5. Risk Monitoring & Reporting
   • Identify potential risks (legal, financial, reputational) and recommend corrective action.
   • Maintain risk registers and ensure issues are escalated to the Board.
   • Conduct compliance audits and prepare reports for leadership.
6. Data Protection & Confidentiality
   • Ensure compliance with privacy laws (California Consumer Privacy Act – CCPA).
   • Oversee protection of volunteer and beneficiary data.
7. Board & Executive Support
   • Advise the Board of Trustees and Executive Director on compliance matters.
   • Prepare compliance reports for board meetings.
   • Ensure board members meet governance requirements (conflict disclosures, term limits, filings).