Executive Assistant-Global Paint for Charity

Global Paint for Charity (GPC) is a top-rated 501(c)(3) nonprofit organization recognized by Charity Navigator and Candid/GuideStar for excellence in sustainability, innovation, and social impact. Founded in 2010, GPC has recovered over 5 million gallons of surplus paint, distributed them to 44 countries, and improved living conditions for more than 15 million people worldwide—bringing color, dignity, and hope to underserved communities while reducing environmental waste.

GPC is on a mission to create a more sustainable and equitable world by merging environmental innovation, community development, and creative empowerment. As we grow, we’re looking for passionate, detail-oriented leaders who want to make a tangible impact while building strong professional experience in executive operations, nonprofit management, and global outreach.

Position Overview

The Executive Assistant will serve as a vital member of our leadership support team, helping ensure the smooth operation of GPC’s executive office. This role offers an exceptional opportunity to work directly with senior leadership, gain exposure to strategic nonprofit management, and contribute to GPC’s mission at both operational and global levels.

Ideal candidates are proactive, organized, and collaborative professionals (or students) who thrive in dynamic environments and value precision, professionalism, and purpose.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO and executive team’s calendars, appointments, and travel schedules.
• Coordinate internal and external meetings, preparing agendas, minutes, and follow-up materials.
• Handle confidential correspondence, calls, and emails with discretion and professionalism.
• Maintain organizational records, policies, and official documentation in Google Workspace (Sheets, Docs, Drive, and Forms).

Communication & Stakeholder Relations

• Serve as a communication bridge between the executive team, board members, staff, and external partners.
• Draft, edit, and proofread correspondence, reports, and presentations for internal and external use.
• Represent GPC professionally in all communications with donors, volunteers, and partner organizations.

Project & Event Coordination

• Support the planning and execution of key organizational initiatives, including board meetings, community events, and fundraising campaigns.
• Assist with logistics, documentation, and reporting for special projects led by the executive team.
• Coordinate with cross-functional teams to ensure deliverables are completed accurately and on time.

Data & Information Management

• Oversee the flow of information between departments to ensure timely and accurate reporting.
• Compile data and metrics for quarterly reports and strategic presentations.
• Support digital file organization and database updates to ensure compliance and efficiency.

Leadership & Team Culture

• Embody and promote GPC’s Core Values: Commitment to Those in Need, Integrity, Excellence, Urgency, Collaboration, Professionalism, Respect, and Teamwork.
• Contribute to fostering a positive, inclusive, and mission-driven culture across the organization.

Qualifications

• Pursuing or holding a degree in Business Administration, Communications, Public Policy, Environmental Studies, Nonprofit Management, or a related field.
• Prior experience as an executive assistant, project coordinator, or administrative professional is highly valued.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Google Workspace (Sheets, Docs, Drive, and Forms).
• Strong organizational, problem-solving, and multitasking abilities.
• High level of professionalism, discretion, and accountability.
• Passion for sustainability, global service, and community empowerment.

Nonprofit experience, board coordination, or event management exposure is a plus.

Time Commitment

• 8-12 hours per week, flexible remote schedule.
• 1–2 hours for virtual team or leadership meetings.
• Term: Six-month volunteer period, with opportunity for renewal or advancement based on performance.