Consultoria (Prestador de Serviço)
Los Angeles Admin Coordinator
Detalhes
Descrição
Los Angeles Admin Coordinator
Position Type: 40 hr/week
Schedule: Monday - Friday, 9AM - 5PM EST, No weekend shifts available
Salary: Hourly, $20 - $22.50/hr (based on experience)
Contract: Permanent, In-Office
Location: In-office / Koreatown, LA, CA
Description
Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Los Angeles office, with virtual support for other West Coast offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.
As an organization, our LA office is our headquarters, which plays a pivotal role in smooth operations. Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarised in its motto: Honest. Respectful. Effective.
We are looking for an individual who embodies our motto and is passionate about our staff and mission.
This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.
Overview Of Job Duties:
- Provide administrative support to managers and staff
- Assist with new hire paperwork and processing of onboarding documents
- Manage and maintain office records, documents, and filing systems
- Prepare and distribute emails and memos
- Order and manage office equipment and supplies management
- Serve as a point of contact for internal and external communications
- Ensure meeting rooms are prepared and set up as needed
- Greet and assist visitors, clients, and guests
- Prepare, format, and proofread documents, reports, and presentations
- Maintain and update employee and client databases
- Assist in tracking and reconciling office expenses
- Prepare expense reports and submit them for approval
- Ensure compliance with health and safety regulations
- Help plan or assist with occasional maintenance services
Requirements:
- 1-2 years of administrative experience, 1 year of Customer Service experience preferred
- Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets
Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)
- Solution-oriented problem solver
- Excellent documentation and project-tracking skills
Qualifications:
- Excellent communication skills, written and verbal
- Excellent phone and email etiquette
- Strong data entry skills with a record of high accuracy
- Attention to detail
- Demonstrated ability to manage priorities
- Demonstrated ability to work independently
- Ability to effectively coordinate multiple tasks and strictly adhere to deadlines
- Positive attitude with the ability to thrive in a stressful working environment
- Must be able to lift up to 50 lbs (essential functions include large package handling, arranging desks, etc)
Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. We encourage Peoples of Color, Indigenous Peoples, Queer/Trans identifying, as well as peoples with Dis/abilities to apply! Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.
Nível de Proficiência do Idioma
Fluent in English.
Localização
Como se inscrever
Los Angeles Admin Coordinator
Position Type: 40 hr/week
Schedule: Monday - Friday, 9AM - 5PM EST, No weekend shifts available
Salary: Hourly, $20 - $22.50/hr (based on experience)
Contract: Permanent, In-Office
Location: In-office / Koreatown, LA, CA
Description
Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Los Angeles office, with virtual support for other West Coast offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC.
As an organization, our LA office is our headquarters, which plays a pivotal role in smooth operations. Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarised in its motto: Honest. Respectful. Effective.
We are looking for an individual who embodies our motto and is passionate about our staff and mission.
This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.
Overview Of Job Duties:
- Provide administrative support to managers and staff
- Assist with new hire paperwork and processing of onboarding documents
- Manage and maintain office records, documents, and filing systems
- Prepare and distribute emails and memos
- Order and manage office equipment and supplies management
- Serve as a point of contact for internal and external communications
- Ensure meeting rooms are prepared and set up as needed
- Greet and assist visitors, clients, and guests
- Prepare, format, and proofread documents, reports, and presentations
- Maintain and update employee and client databases
- Assist in tracking and reconciling office expenses
- Prepare expense reports and submit them for approval
- Ensure compliance with health and safety regulations
- Help plan or assist with occasional maintenance services
Requirements:
- 1-2 years of administrative experience, 1 year of Customer Service experience preferred
- Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets
Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)
- Solution-oriented problem solver
- Excellent documentation and project-tracking skills
Qualifications:
- Excellent communication skills, written and verbal
- Excellent phone and email etiquette
- Strong data entry skills with a record of high accuracy
- Attention to detail
- Demonstrated ability to manage priorities
- Demonstrated ability to work independently
- Ability to effectively coordinate multiple tasks and strictly adhere to deadlines
- Positive attitude with the ability to thrive in a stressful working environment
- Must be able to lift up to 50 lbs (essential functions include large package handling, arranging desks, etc)
Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. We encourage Peoples of Color, Indigenous Peoples, Queer/Trans identifying, as well as peoples with Dis/abilities to apply! Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.
