Executive and Operations Assistant

About the Role

As Hubay Dougherty continues to expand our impact as a clean energy, utility regulatory, and nonprofit law firm, we are seeking a highly organized, detail-oriented Executive & Operations Assistant to support our Founder & Managing Partner. This role is instrumental in keeping priorities aligned, operations running smoothly, and communication flowing effectively. The ideal candidate is proactive, tech-savvy, and comfortable working in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Manage and organize email inboxes, ensuring timely responses, flagging priorities, and maintaining clear communication flow.
• Own the Founder’s calendar, including scheduling, rescheduling, protecting focus time, and anticipating upcoming needs.
• Manage, prioritize, and schedule the Founder’s assignments in Monday.com, ensuring alignment with deadlines and strategic priorities.
• Prepare, edit, and format reports, presentations, and professional correspondence.

Operations & Administration

• Support HR and administrative functions, including onboarding tasks, document organization, and compliance-related follow-ups.
• Support business development administrative functions, including prospect research and follow up, and existing client business development efforts.
• Provide office management support, including ordering supplies, coordinating vendors, and maintaining an efficient, welcoming workspace.
• Update and maintain Hubay Dougherty’s records in Quickbooks Online, including daily bank feeds review, accounts payable, invoice creation and accounts receivable follow up.
• Execute ad hoc operational tasks to support firm efficiency and internal workflows.
• Ensure follow-up and follow-through using established systems, primarily Monday.com and other internal tools, to move tasks across the finish line.

Medical benefits available

• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to proactively anticipate needs and solve problems before they arise.
• Excellent written and verbal communication skills.
• Strong proficiency in productivity tools, especially Monday.com, Microsoft Office/Google Workspace, Quickbooks Online, and calendar/email management platforms.
• Professionalism, discretion, and the ability to manage sensitive information.
• A team-oriented mindset with a willingness to pitch in across the firm as needed.