Reach Out and Read Director of Executive Operations

The Opportunity

The Director of Executive Operations serves as the operational and strategic backbone of the Executive Office, ensuring that the CEO and Executive Leadership Team function smoothly, consistently, and in alignment with organizational priorities. This role leads the core infrastructure of the Executive Office, overseeing governance operations, board relations, executive communications, strategic scheduling, meeting planning, and cross-functional project coordination.

The Director partners closely with the CEO, Deputy CEO, CFAO, and Chief Advancement & Strategy Officer to manage enterprise workflows, support organizational governance, and support high-profile events and stakeholder engagement. The Director is responsible for establishing and maintaining the systems, processes, and communications that keep the executive center running with clarity, consistency, and discipline during a time of organizational redesign and planned growth.

This role requires exceptional judgment, confidentiality, relationship building, writing and communications excellence, and the ability to manage complex, time-sensitive workflows with many senior stakeholders.

Your Key Responsibilities Will Include:

Executive Office Leadership & Operations (30%)

• Lead all aspects of the Executive Office, ensuring the CEO's time, priorities, and communications align with organizational needs
• Develop and manage systems that support executive decision-making, follow-up, and accountability
• Prepare the CEO for internal and external meetings through briefing materials, research, talking points, and follow-up plans
• Design the operating model, workflows, responsibilities, and standards for the Executive Office team

Governance & Board Management (25%)

• Lead governance operations for the Board of Directors, including meeting planning, materials development, agenda design, bylaw management, documentation, and compliance
• Partner with legal counsel on governance matters and ensure alignment with nonprofit best practices
• Manage the governance calendar and board engagement strategy in partnership with the CEO
• Support board committee chairs and facilitate strong relationships between the CEO and board leaders

Strategic Communications (20%)

• Draft, edit, and manage high-stakes internal and external communications on behalf of the CEO, including memos, leadership updates, board materials, remarks, and presentations
• Translate complex organizational information into clear, actionable messaging for internal staff and external partners
• Ensure consistent, coordinated communications across the Executive Office

Cross-Functional Project Coordination (15%)

• Serve as project manager for Executive Team workflows, including meeting agendas, documentation, and follow-up
• Track organization-wide initiatives and support the CEO and Deputy CEO in monitoring progress, risks, and dependencies
• Ensure cross-functional alignment between programs, affiliates, development, public affairs, operations, and research
• Maintain confidentiality while navigating sensitive topics across multiple stakeholder groups

Meetings, Events & Stakeholder Engagement (10%)

• Plan, support, manage, and execute major convenings including Board meetings, Executive Team retreats and other nationally organized meetings and sessions
• Partner with the CEO and Deputy CEO to set meeting objectives, content, participant experience, and follow-up
• Serve as an ambassador of the Executive Office and key liaison to regional leaders, affiliates, medical/community partners, and national stakeholders
• Represent the Executive Office in interactions with board members, strategic partners, funders, and external leaders

Qualifications and Experience:

There are innumerable ways to learn, grow and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. We’ll honor your lived and professional experience as key aspects of your candidacy for the role and prioritize applicants with experience dismantling the structural inequities that disproportionately impact children and families with traditionally marginalized identities. We are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

• Commitment to increasing equity in opportunity and outcomes for children and to recognizing factors known to significantly impact differential outcomes for children, including race, ethnicity, language, and socio-economic status
• 7+ years of experience supporting senior executives or leading an executive office at a nonprofit, public sector agency, university, or mission-driven organization
• Exceptional writing, editing, and synthesizing skills—able to produce polished materials for senior audiences
• Demonstrated governance experience, including board management, compliance, bylaws, documentation, and meeting preparation; experience with nonprofit governance strongly preferred
• Experience managing large meetings, annual convenings, and major events
• Strong relationship- and trust-building capabilities across diverse stakeholder groups
• Advanced judgment in handling confidential, sensitive issues
• Superior organizational skills and the ability to manage multiple priorities with accuracy and responsiveness
• High proficiency with technology, presentation development, and virtual collaboration tools
• Ability to work effectively in a fast-paced, evolving environment with changing priorities
• Undergraduate degree required; master's degree preferred

Position Specifications:

This is a full-time (40 hours), fully remote, exempt position located in the U.S. There is a strong preference for candidates based in East Coast or Central time zones. Travel up to 30% is required, including travel to Boston for board meetings, national convenings, and organizational meetings. Some overnight travel may be required. Candidates should be comfortable with regular travel and accessible to major airports.

Compensation and Benefits:

The salary range for this position is $100,000 - $120,000 commensurate with experience. ROR offers a robust benefits package including medical, dental, and vision insurance, a 401(k) retirement plan with match, paid time off, and more.

How to Apply:

Interested candidates are encouraged to submit their applications through our online portal. The interview process will include a preliminary phone interview in February 2026, followed by a hiring manager interview in early March. Advancing candidates will have a virtual final interview with other members of the Reach Out and Read team in late March. The anticipated start date for this role is April 2026.

Commitment to Diversity:

Reach Out and Read is committed to building an organization that embraces diversity, pursues equity, and fosters an environment of inclusion. ROR sits at the intersection of health and education, uniquely positioned to play a critical role in addressing systemic disparities and inequities in the public health framework. ROR strives to be an antiracist organization, using its influence to fight against social injustice by supporting a culture of learning, empowerment, equity, and a deep appreciation for the unique experiences that we each bring to our communities. And, we believe that changing the world begins with holding ourselves and our workplace to that same standard.

About Reach Out and Read:

Founded in 1989, Reach Out and Read is a national non-profit organization working to ensure all families have the opportunity to create meaningful everyday moments through shared reading aloud and building relationships. By leveraging pediatric care to champion the positive effects of reading daily and distributing books, Reach Out and Read gives young children a foundation for success and reaches 4.4 million children across the county – half of whom identify as BIPOC and two-thirds of whom come from low-income families.

Reach Out and Read’s tens of thousands of trained pediatric providers use books as a diagnostic tool during regular check-ups, and teach parents how to engage their child with a book to promote positive parent-child interactions during the rapid brain growth between birth and age five. The daily practice of reading aloud with a parent supports children’s literacy and math skill development, their social-emotional development, and prepares them for future success in school. Working together with our sites and providers, we leverage our three decades of expertise, build on our literacy foundations, and engage our shared networks as a catalyst for change, focusing on equitably strengthening and deepening our impact on the children, families, and communities we serve.

The Impact:

• Reach Out and Read program sites are located in 6,500 clinics, safety net hospitals, medical systems, and other healthcare settings in all 50 states and the District of Columbia. • Reach Out and Read serves 4.6 million children and their families annually.
• More than 7.7 million new, developmentally appropriate books are integrated into well-child visits with families annually.
• 39,000 clinicians currently participate in Reach Out and Read
• Our peer-reviewed body of evidence demonstrates that Reach Out and Read parents are two-and-a-half times more likely to read regularly to their children, and that children experiencing Reach Out and Read show enhanced language development.

To learn more about Reach Out and Read, visit www.reachoutandread.org.

ROR is an Equal Opportunity Employer

Reach Out and Read is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, gender identity or expression, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability or veteran status. Reach Out and Read is compliant with the Americans with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. If specific accommodations are needed, please email HR @ reachoutandread.org and our HR team will work to accommodate your needs.

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