Payroll and Accounting Associate (The Safe Foundation)

Payroll and Accounting Associate

Organization: The Safe Foundation

Location: On-site in Brooklyn, NY

Salary Range: $65,000–$75,000/year

Full-time with benefits

About The Safe Foundation

The Safe Foundation is a trusted nonprofit based in Brooklyn, NY, providing treatment and support services for individuals and families affected by gambling, alcohol, and substance misuse. Since 2003, we have helped thousands of people reclaim their lives and relationships through holistic, person-centered treatment.

We are a small but dedicated team committed to community well-being and are currently seeking a Payroll & Accounting Associate to support the business and administrative functions that keep our organization running smoothly.

About the Role

Reporting directly to the CEO and working closely with our external accounting firm, the Payroll & Accounting Associate will support day-to-day financial operations, payroll and benefits administration, and some human resources processes. This is a great opportunity for someone who thrives in a mission-driven environment, enjoys variety in their work, and brings attention to detail to everything they do.

Key Responsibilities

1. Payroll and Benefits Administration
   • Process biweekly payroll and ensure timely and accurate submission
   • Maintain employee files and new hire documentation
   • Support employee benefits enrollment and changes throughout the year
   • Reconcile monthly benefits invoices and ensure proper billing for enrolled staff
   • Ensure compliance with applicable employment regulations (ACA, HIPAA, FLSA)
2. Bookkeeping and Accounting Support
   • Support the outsourced accounting firm with day-to-day financial operations
   • Post and track accounts payable, ensuring timely and accurate payments
   • Process credit card transactions and reconcile monthly statements
   • Track and record incoming contributions, including invoicing and payment entry
   • Assist with audit preparation, regulatory filings, and the annual 990
3. HR and Administrative Support
   • Distribute HR-related communications and updates to staff
   • Maintain records in compliance with internal policies and regulations
   • Support internal risk management and compliance tasks as needed

Qualifications

• • Minimum 3 years of experience in payroll, benefits administration, or bookkeeping
  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Excel and other Microsoft Office applications
  • Comfortable working independently and managing multiple priorities
  • Strong interpersonal and communication skills

Compensation & Benefits

• • Salary range: $65,000–$75,000/year
  • Benefits include: Health insurance, dental insurance, 401(k), paid time off

Additional Details

• • Location: This is an in-person role based in Brooklyn, NY (11223). Candidates must be able to commute or relocate prior to starting.
  • Reporting Structure: Reports to the CEO and partners closely with our outsourced accounting firm.
  • Start Date: Position open until filled

How to Apply

This search is being conducted on behalf of The Safe Foundation by NonProfit Fiscal Management. To apply, please submit your resume to

NPFMresume@gmail.com. Applications will be reviewed on a rolling basis.