Event Coordinator, Full-Time, Remote/Hybrid

Job Description - Event Coordinator, Full-Time

About Liz Page Associates

Founded in 1994, Liz Page Associates is a highly regarded special event consulting firm that specializes in signature event production for nonprofit organizations, academic institutions and corporate clients. We work with executive leadership and staff to create milestone and annual events, conferences and meetings that often have ambitious fundraising goals. Our talent lies in creating events that uniquely express the mission and message of an organization. These transformative events build organizational capacity, advance public relations, and inspire new and current audiences of donors, employees and attendees. We pride ourselves in taking an organization to their next level of success and recognition in the community.

This is an entry-level position that will support a number of nonprofit, academic and corporate clients. The right person will thrive in our remote environment and enjoy being at the center of a busy operation while juggling a number of deliverables to project managers and clients. If you're creative and love finding solutions, this is the job for you!

Please see our website www.lizpageassociates.com for more information.

Important to note about this Boston-based position

The work at LPA is remote with employees and contract staff working from their home offices, except for in-person event and preparation days, site visits, and occasional meetings. The ideal candidate should live within approximately 30 miles of Boston, have their own vehicle, and be available to work select nights, weekends and travel occasionally.

Job responsibilities

• support LPA event producers by executing a wide range of event-related deliverables across multiple projects, including event research, logistics coordination and administrative support
• serve as a representative of LPA by interacting directly with clients, vendors, sponsors and volunteers in a professional and responsive manner
• participate in virtual meetings (and, as needed, in-person meetings) with clients; prepare detailed meeting notes, action items and any other follow-up documentation
• collaborate with graphic designers to develop and produce event materials, including invitations, signage, programs and digital assets
• negotiate and manage contracts with production and décor vendors; coordinate with venues, function facility staff and additional vendors to ensure event requirements are met
• coordinate speakers, including scheduling, presentation materials, travel arrangements and on-site needs
• manage sponsor and exhibitor logistics, including benefits fulfillment, timelines and on-site coordination
• oversee a variety of technology vendors, including registration and payment platforms, event apps and other related tools
• manage guest registration processes and prepare attendee materials prior to events
• maintain and update event budgets, track expenses and reconcile costs
• prepare, pack and transport event day materials from the LPA office to event site
• play an active role in day-of-event management, including on-site logistics, vendor coordination, timeline management and troubleshooting
• additional duties and responsibilities as required to support the successful execution of events

Company responsibilities

• assist, as needed, with content coordination and posting for LPA’s social media accounts, including LinkedIn, Facebook and Instagram

The successful candidate will demonstrate the following skills and experiences:

• college degree preferred but not required
• minimum of one year of event-related professional experience
• attention to detail is essential
• ability to prioritize and manage multiple projects, sometimes with conflicting deadlines
• willingness to take on a wide variety of tasks that will vary throughout the life of a project
• excellent written, verbal and customer service skills
• proficiency with G Suite, Microsoft programs, and a willingness to learn new programs and become proficient with Apple computers
• ability to lift up to 50 lbs.

Salary and benefits

The Event Coordinator salary range is $58,000 to $60,000.

Information about a generous benefits package and remote office equipment will be provided to interested candidates.

To apply

Interested applicants should submit their resume to apply. No phone calls or emails please.

Research shows that women often hesitate to apply for jobs unless they meet 100% of the qualifications, while men are more likely to apply even if they only meet 60% of the requirements. At LPA, we recognize the value of diverse perspectives and believe that everyone deserves an opportunity to thrive, and we encourage women, people of color and people from underrepresented communities to apply even if you do not meet all of the requirements.

A certified Women’s Business Enterprise, LPA is an inclusive, welcoming environment and we look forward to receiving your application!

Benefits package will be provided to interested candidates.