Human Resources and Operations Manager

Job Title: Human Resources and Operations Manager

Location: Remote

Salary Range: $85k-$90k annually

Reporting To: VP, Operations

TO APPLY: Please include a cover letter with your resume. Applicants that do not include a cover letter will not be considered.

Who We Are

Sunstone Strategies is a mission-driven communications and public affairs firm focused on equitable solutions to the climate crisis. We lead state and federal communications campaigns to phase out the nation's largest sources of fossil fuel pollution.

Sunstone was established in 2018, but our roots run deep—with a staff that draws on decades of experience in issue communications, justice-oriented advocacy and climate policy. Sunstoners offer a rare mix of policy expertise, campaign strategy, digital communications and the best public relations skills in the business.

About the Role

We’re looking for an exceptionally organized, detail-obsessed human resources generalist and operations-savvy teammate who thrives in creating and maintaining structure and making systems work better for people. You’ll play a vital role in keeping our human resource function compliant and internal operations running smoothly – supporting senior leadership, managing day-to-day logistics and strengthening the infrastructure of an organization that powers bold, justice-driven campaigns.

This is a great opportunity for someone who has a solid grasp of core HR principles, practices and employment laws as well as familiarity with organizational management and internal communications best practices. You’ll contribute to the ins-and-outs of Sunstone’s operations and administration as well as to our organization's culture. You’ll work closely with staff at all levels to help ensure we are set up for success and that we are tracking all the details, big and small, throughout all our work. The ideal candidate has a strong can-do attitude, a demonstrated commitment to professionalism and discretion, a solutions-oriented mindset, and a desire to learn and grow.

Key Responsibilities

Human Resources Management (60%)

HR Administration and Compliance

• Ensure compliance with all state and federal employment laws and regulations such as (e.g. FMLA, FLSA, ADA, etc.)
• Assist in updated policies, handbooks and procedures
• Support audits, reporting and documentation requests and requirements (e.g. workers compensation, unemployment benefits, etc.)
• Maintain accurate employee records, files and data
• Assist with benefits administration and payroll preparation, as needed

Recruitment and Onboarding

• Manage full-cycle recruitment process including job postings, recruitment (including leveraging staff networks), credential screening, interviews, and reference checks
• Conduct research and outreach for various roles, as needed
• Manage and develop employee onboarding, orientation and offboarding processes
• Maintain candidate communications and ensure a positive candidate experience

Employee Relations

• Serve as the primary point of contact for HR guidance, policies and procedures
• Support performance review cycles and feedback processes
• Coordinate training, learning and development opportunities in collaboration with senior leadership
• Support and coordinate employee engagement initiatives and culture-building activities
• Help resolve employee relations matters, maintaining confidentiality, discretion and fairness

Operations, Administration and Systems Support (40%)

• Manage and coordinate general administrative functions such as internal documentation, team logistics and day-to-day virtual office systems
• Help maintain key platforms (e.g. Google Workspace, Zoom, Slack, etc.) in coordination with Sunstone’s IT partners
• Document and help optimize business processes and procedures; help implement and maintain operational tools and workflows across teams
• Support compliance-related tasks such as training, insurance renewals and recordkeeping
• Track contracts, subscriptions and renewals
• Assist with vendor management (outside partners, contractors and service providers)
• Coordinate internal meetings such as our all-staff call; plan and organize the logistics of events such as Sunstone’s annual staff retreat
• Provide occasional administrative support to organizational principal and other leaders

Qualifications

Sunstone values the unique contributions each individual candidate may provide. We encourage candidates who may not fulfill the qualifications listed below to still apply!

• 3-5 years of experience in a Human Resources Generalist or Business Partner role
• SHRM-CP or PHR (HRCI) certification or equivalent
• Excellent organizational skills and attention to detail; highly reliable and self-motivated
• Discretion and professionalism in handling sensitive and/or confidential information
• Ability to learn on the job, meet strict deadlines, juggle many competing priorities and work well under pressure
• A service-oriented and team player mindset and willingness to take on both big-picture coordination and small, but essential, tasks where accuracy is important
• Tech-savvy (or ability to learn new software quickly), with experience in using platforms like Google Workspace, Slack, Zoom or similar tools
• Ability to understand, manage, organize and analyze various data sets; an understanding or ability to quickly learn basic spreadsheet functions (e.g. vlookup, pivot tables, etc.)
• Commitment to policies related to the protecting the climate and securing a more just society
• Desire to give and receive direct, compassionate feedback.
• High level of emotional intelligence and self-awareness, with ability to engage empathetically

Why Choose Sunstone?

Sunstone is a team of seasoned high-performers, dedicated to delivering unparalleled campaign communications support to partners. Our partners turn to us for our policy campaign expertise and ability to do what it takes to further the climate movement and to develop and lead winning media strategies.

While we work on the edge of what most think is impossible, we take care of ourselves and one another. We hold a highly effective and distinctive work practice, that is diligent and that equitably centers care.

Our Commitment to Racial Equity, Diversity, Inclusion & Climate Justice:

Sunstone Strategies is an equal opportunity employer and is committed to transparent and equitable recruitment, hiring and promotion processes that foster inclusion and belonging. The climate movement has long suffered from, and been less effective, due the absence of partnership with impacted communities and racial and social justice movements.

We believe that diversity in our team is not just a value, but brings different lived experiences and perspectives that are essential to solving the climate crisis. We strongly encourage applicants from communities that have been underrepresented in this space to apply for this position. If you need a reasonable accommodation during the application or interview process, please email us at jobs@sunstonestrategies.org.

This is a full-time position with a comprehensive benefits package, which includes:

• 100% employee health, vision and dental coverage
• 4 weeks vacation/paid time off
• 10 days of sick/personal leave
• 12 paid holidays
• Automatic 5% 401k employer contribution after 3 months of continual employment that is 100% vested
• Employer sponsored life and AD&D insurance coverage
• One-time, $500 home office stipend
• Monthly phone and internet reimbursement
• Annual professional development stipend
• Quarterly health and wellness stipend
• Year-end discretionary bonus