Development/Database Associate

The Development and Database Associate will provide support with data management, fundraising operations, 350 +/- person, annual Gala as well as several smaller events throughout the year, and prospect research.

This individual is responsible for entering, maintaining and managing all donor data, gift processing, generating donor reports, and supporting the department in fulfilling its annual fundraising goals. All tasks are conducted in a timely and accurate manner.

This is a part time role (20-25 hours a week, can work from home), when gala is approaching (March) the person will need to increase their hours to 35 a week for January, February and March, and be in the office some of this time. The person needs to be somewhat flexible with their time, feel free to reach out if you have questions about the schedule.

Job Duties & Responsibilities:

Database Management

• Manage the department’s Raisers Edge database

• Serve as liaison with Raisers Edge representative

• Create and maintain accurate donor records in Raisers Edge

• Timely and accurate processing of donations and pledges

• Update and manage daily donor information and gift entry

• Generate a wide variety of reports in Raisers Edge to track gifts, pledges, and other reports as needed

• Prepare timely, accurate, personalized acknowledgment letters, donor follow up, and related correspondence

• Develop new reports that assist development efforts in using data to inform its fundraising operations

• Perform monthly, quarterly and annual reconciliation with finance team

• Perform regular data maintenance functions including removal of duplicate records

• Continually seek improvement in systems and processes to ensure information is being captured accurately and efficiently Annual Gala

• Maintain/track event income in Raisers Edge, including ticket and table purchases and attendees

• Maintain income spreadsheet

• Use event module in Raisers Edge to generate seating plans, pledge reports, registration lists, place cards and related tasks

• Provide logistical and administrative support in and execution of annual gala

• Track registration and solicit guest names from sponsoring firms and individuals

• Create gala invoices and pledge reminders and send them to donors

• Attend the Gala and provide assistance that evening as needed Dialogues on Design/Other events

• Manage registration for Dialogues on Design using Eventbrite

• Enter ticket purchasers into Raisers Edge and assign them the proper codes and attributes

• Create the registration list for check-in

• Handle check-in the day of the event

• Assist with other events as needed Research

• Alumni: update contact information and identify job status

• Research/identify companies in the industry who might provide support

• Help research potential honorees

• Other research as needed

If you know someone with development experience that is out of work or working part time that might want to learn more about this role please share with them.

There are no language requirements for this role.

This position can be handled remotely but needs to be able to come to the office (upper east side) after January for about 3 months.

Please note this is a long-term temporary position, that will start part time and then transition to full time and possibly back to part time. This is a small development department so you will handle and learn lots to do with development.