Production Project Manager (Direct Mail Production, Non-profit Fundraising, Remote)

Are you a direct mail production expert who loves turning complex projects into seamless, on-time campaigns? Do you thrive in a fast-paced agency environment where details matter and teamwork drives success? Are you excited about supporting progressive nonprofit organizations that are working to make meaningful changes in the world?

Avalon Consulting is a full-service direct marketing fundraising agency, and we are looking for a skilled Production Project Manager to oversee and execute direct mail production for our nonprofit clients. This role is ideal for someone who enjoys being the steady hand behind the scenes by ensuring accuracy, efficiency, and excellence at every stage of the production process.

We are proud to offer a remote-first work environment, where every staff member is welcomed to work from the comfort of their home office, with occasional travel required for client meetings, industry events, or company gatherings.

What you’ll Do with us:

• Manage direct mail production for 4–7 nonprofit clients, depending on scope and cadence.
• Oversee the full production lifecycle, from bidding and specifications to final mailshop setup.
• Execute quality control on mockups, proofs, data counts, personalization, and insertion setups.
• Develop and manage detailed production schedules using Excel-based formulas tied to mail dates.
• Draft specs and package grids for client approval and submit final materials to suppliers.
• Manage the bidding process, evaluate costs, and provide clients with recommendations.
• Reconcile campaign bids to budgets to ensure financial accuracy and alignment.
• Collaborate with printers, mailshops, and production partners to communicate specs, timelines, and expectations.
• Analyze production efficiency and recommend cost-saving strategies, including program pricing and vendor negotiations.
• Review campaign outlines and mail plans to ensure production elements align with overarching program strategy.
• Assist with reprojections and budgeting by assessing prior and upcoming production expenses.
• Serve as a steady, proactive partner to internal teams and clients to ensure projects are delivered error-free, on time, and on budget.

What we need from you:

• At least 3 years of direct mail production management experience (agency experience preferred).
• Strong understanding of USPS regulations, postal rates, and supply chain impacts.
• Demonstrated project management skills with the ability to manage multiple deadlines simultaneously.
• Expert-level Excel skills, including formulas such as VLOOKUP, WORKDAY, IFERROR, CONCAT, worksheet linking, and budget reconciliation.
• Proficiency in Microsoft Office (Teams, Word, Outlook, PowerPoint).
• Experience with project management tools such as Monday.com is a plus.
• Meticulous attention to detail while maintaining awareness of broader campaign strategy.
• Strong communication skills and confidence in virtual collaboration.
• Critical thinking skills and a proactive, solution-oriented mindset.
• Ability to thrive in a fast-paced, remote agency environment.
• Our most successful Production Project Managers are collaborative, intellectually curious, calm under pressure, and energized by solving complex logistical challenges. They take ownership of their work, anticipate issues before they arise, and build positive, inclusive relationships with colleagues, vendors, and clients alike.

Why you will love Avalon Consulting:

Since 1997, Avalon has been committed to helping nonprofit organizations raise the millions of dollars needed to advance their missions. We’ve built a culture unlike any other agency — strategic, analytical, innovative, collaborative, and deeply passionate about the causes we serve.

As a remote-first organization, we hire the best fundraising professionals wherever they live. We value flexibility, professional growth, and work-life balance. We are proud of our supportive, inclusive culture where every team member is encouraged to contribute their ideas and reach their full potential.

We also offer a comprehensive benefits package, including employer-paid health, dental, and vision insurance, generous paid leave, employer-paid life and disability insurance, and a safe harbor 401(k) plan.

The budgeted salary range for this role is $70,000 - $75,000 annually, commensurate with experience.

If this sounds like an opportunity, you’re excited to pursue, we would love to hear from you. Please apply by submitting your resume and cover letter using the provided link.

Avalon Consulting is committed to fostering a workplace focused on belonging where everyone feels valued and empowered. We are proud to be an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other legally protected characteristic.

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