Program Coordinator II

Program Coordinator II

Montana State University

Position Information

Announcement Number: STAFF - VA - 25415

For questions regarding this position, please contact:Chris Pruden, MPA406.994.5821christopher.pruden@montana.edu

Classification Title: Program Coord II

Working Title: Program Coordinator II

Brief Position Overview

The Student Organization and Engagement Program Coordinator supports a vibrant and inclusive campus community by coordinating student programs, advising student organizations, and enhancing co-curricular learning experiences. This role leads marketing and outreach efforts, supports signature campus events, and fosters student leadership development. Through collaborative partnerships, the Coordinator plays a key role in enriching student life and promoting involvement across campus.

Position Number: 4M0338

Department: Office of Student Engagement

Division: Division of Student Success

Appointment Type: Classified

Contract Term: Fiscal Year

Semester: If other, specify From date: If other, specify End date: FLSA: Non-ExemptUnion Affiliation: FOCUS-MFPEFTE: 0

Benefits Eligible: Eligible

Salary: $21.99 per hour, commensurate with experience, education, and qualifications

Contract Type: Classified Salary

If other, please specify: Recruitment Type: Open

Position Details

General Statement

The Office of Student Engagement (OSE) serves as an important resource for Montana State University students seeking opportunities for involvement and connection outside of the classroom. Through a diverse array of programs, events, services, and activities, we facilitate meaningful engagement experiences tailored to the interests, passions, and needs of our student body. Whether through joining student organizations, participating in campus events, or volunteering in the community, OSE empowers students to create connections, develop leadership skills, and make a positive impact during their time at MSU. We believe that every student has the ability to make a meaningful impact, and we are here to support them every step of the way. Join us as we work together to create a vibrant and enriching environment where all students can flourish and contribute to a brighter future.

Duties and Responsibilities

Registered Student Organization Support and Programming

• Advise student organizations as they seek assistance regarding programs, university policy, leadership, conflict management, club registration, and other relevant trainings and topics.
• Design and deliver timely, relevant workshops and seminars that foster leadership development and provide essential training for student organizations.
• Refer and support student organizations as they navigate the club funding process through ASMSU.
• Collaborate with ASMSU Funding board and ASMSU business office as they develop and implement procedures for student organization funding

Marketing and Outreach

• Lead outreach and marketing initiatives to increase awareness and utilization of Anthology and Navengage engagement software (CatsConnect). Provide training and support to students, faculty, and staff, focusing on promoting events and enhancing student learning through co-curricular experiences Manage and grow systems for diverse use across campus units, developing assessment and data collection.
• Develop, maintain, and update departmental marketing and promotional materials—including web content—for student engagement events, ensuring accessibility, relevance, visual consistency, and alignment with MSU's brand guidelines.
• Design, schedule, and post a variety of outreach messages and media across Office of Student Engagement social media accounts in accordance with content guidelines and university policy
• Seek new outreach opportunities and make relevant operational changes to grow marketing and communications impact

Office Operations and Student Focused Events

• Support the planning and execution of student engagement programs such as MSU Debut, Catapalooza, Day of Student Recognition, and Service Saturdays, and others.
• Collaborate with OSE staff and leadership to design and implement new programming and events tailored to MSU students
• Cultivate expertise in the utilization of Anthology and Navengage engagement software (CatsConnect). Help OSE staff utilize this technology to the greatest extent.
• Maintain respectful working relationships with students, faculty, staff, and community stakeholders.

Required Qualifications – Experience, Education, Knowledge & Skills

1. Bachelor's degree in related field, or an equivalent combination of education and/or experience.
2. Experience in public speaking, event planning and hosting, marketing and outreach.
3. Experience Microsoft Office and basic marketing tools.
4. Knowledge of marketing strategies, including use of social media, Canva, Adobe Creative Suite, or web content management systems.
5. Excellent written and verbal communication skills.
6. Experience with professional implementation of graphic design, and various outreach and social media platforms.
7. Demonstrated competence organizing and prioritizing multiple workloads, meeting deadlines, and exercising adaptability to changing priorities while balancing the needs of students, faculty, and staff stakeholders.

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Two or more years professional experience working in higher education, nonprofit, or public organizations
2. Experience in planning, implementation, and assessment strategies for ongoing, successful student development and leadership programming.
3. Experience advising student organizations and/or supervising student employees.
4. Familiarity with engagement platforms such as Antholgy and NavEngage
5. Experience developing and facilitating leadership trainings or workshops.

The Successful Candidate Will

• Excellent time management, and organizational skills
• Ability to think strategically and creatively
• Ability to work with and mentor college students across a variety of student organizations
• Strong problem solving and brainstorming skills
• Ability to work effectively both independently and as part of a team with a variety of constituents
• Ability to make sound decisions and exercise good judgment
• Strong situational/adaptive leadership skills
• Active listening skills
• Commitment to student success
• Excellent written and verbal communication skills

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?: No

Posting Detail InformationNumber of Vacancies: 1

Desired Start Date: Upon completion of a successful search.

Position End Date (if temporary): Open Date: Close Date: Applications will be:

Screening of applications will begin on July 8th 2025 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

Resume2. Cover Letter

To apply, visit https://jobs.montana.edu/postings/47221jeid-81b0d3635b7c4893aed64437d32ddf2f