Program Coordinator

Position Type: Temporary, September through approximately mid-December 2026

Schedule: 5-40 hours per week, Monday-Friday

Location: 100% Remote

The Choice, Inc. is seeking an experienced Program Coordinator to support a highly regarded, mission-driven professional membership association. This is a temporary position supporting several important programs during a particularly active time of year.

This position is an excellent fit for someone who is highly organized, detail-oriented, comfortable managing multiple projects and deadlines, and enjoys working with both internal teams and external stakeholders. The Program Coordinator will provide high-level administrative and program support across honors and awards, member groups, and travel grant initiatives.

EXPERIENCE:

• Bachelor’s degree with a minimum of 3 years of experience in a project management position or related environment, or equivalent combination of education and experience.
• Experience with association management systems (i.e., netForum), conference management software, and content management systems preferred.

ESSENTIAL JOB DUTIES

• Coordinates activities for the Honors program to meet objectives and goals and ensure its effective execution and administration.
• Set ups and manages the awards nomination submission and review portal for the Section Honors Program.
• Provides support to Section selection committees.
• Maintains content for the Section Honors Program webpages.
• Coordinates honorees memorabilia, travel reimbursements, and other prizes.
• Provide staff and logistical support to Honors/Sections/Travel Grants staff, as needed.
• Supports Annual Meeting planning and preparation related to Honors initiatives.
• Performs Section support activities, as needed.
• Develops and analyzes compiled data.
• Other duties as assigned.

QUALIFICATIONS:

• Demonstrated project management skills and success in leading programmatic activities to successful completion.
• Excellent customer service and interpersonal skills is a must.
• Strong computer skills to include word processing and spreadsheet software.
• Excellent written and verbal communication skills.
• Proven ability to effectively communicate and interact with constituents at many levels, such as program committees, esteemed pool of honorees, members and all levels of staff in a professional and courteous manner; and communicate effectively with Ph.D. scientists.
• Ability to address stakeholders' requests in a professional and timely manner by responding promptly and effectively to questions.
• Ability to prepare written correspondence that is intended for international authors who may have limited English communications skills.
• Ability to interpret, analyze, organize, and apply program policies, and make good decisions without direct daily oversight.
• Ability to assist with follow-through on commitments and accept ownership of responsibilities and with utmost professionalism.
• Ability to perform responsibilities with composure under the stress of deadlines / requirements for accuracy and quality and / or fast pace.
• Capable of exercising highest level of discretion on both internal and external confidential matters.
• Excellent team player with ability to seek feedback and apply it to the job.
• Demonstrated attention to detail.