Business Manager, Meetings & Contracts (Association, Temporary to Hire)

The Choice is partnering with an association in the dental education and health policy space to recruit a temporary to hire Business Manager to support their Meetings and Conferences department.

This is a hybrid position based in Washington, DC. Onsite presence is required Monday through Thursday, with Fridays remote. The schedule is 9:00 a.m. to 5:00 p.m. with a 1-hour unpaid lunch (35 hours/week).

This role plays a vital part in contract coordination, invoice processing, and budget tracking, ensuring the department runs smoothly and efficiently.

The ideal candidate will have/will be:

• A completed bachelor’s degree (or equivalent experience)
• At least 5 years of relevant experience (or 3 years with a master’s degree)
• Strong skills in Excel (advanced formulas, conditional formatting, hyperlinking)
• Experience with DocuSign, Anybill, and financial systems preferred
• Highly organized and detail-oriented, with strong communication skills
• Comfortable managing multiple deadlines, with excellent judgment and discretion

Job Duties:

Contract Support

• Process 100+ contracts annually through DocuSign
• Track internal approvals and ensure documentation is complete (W-9s, addendums, etc.)
• Maintain and archive fully executed contracts
• Provide weekly contract status updates to department leadership

Invoice Management

• Collect and process team invoices weekly using Anybill
• Allocate transactions to appropriate budget codes and track approval workflows
• Research payment statuses and support vendor onboarding (including W-9s)

Budget Coordination

• Build and maintain custom Excel templates for 15 budgets and summary sheets
• Support team with template use during the annual budget process
• Review completed budgets with relevant staff to ensure accuracy

Other Responsibilities

• Submit expense reports on behalf of department leadership
• Provide occasional admin support (scheduling, meeting notes)
• Participate in onsite support during the organization’s Annual Session & Exhibition

Salary: Mid-70,000s

Benefits: Available after the first interview