Executive Assistant and Office Operations Coordinator

Schedule: Hybrid – North Bethesda, MD (2 days/week in-office)

Type of employment: Temporary to hire, Full-time

Salary Range: $68,000–$72,000

The Choice is excited to partner with a top rated place to work public health nonprofit in North Bethesda, MD. This role supports the Chief Operating Officer (COO), General Counsel, and the broader Administration team to ensure the smooth operation of the office and key executive functions.

The ideal candidate will bring strong administrative experience in nonprofit environments, exceptional organizational skills, and a highly collaborative spirit. You’ll work closely with colleagues across the Business Operations team and the wider organization.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• 5–7 years of experience supporting executives or senior leadership, ideally in a nonprofit setting.
• Proficiency in Microsoft Outlook and calendar management; experience using Chrome River or similar tools.
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Budget tracking experience is a plus.
• Excellent communication, time management, and problem-solving skills.
• Flexibility to take on a wide range of tasks and projects.

Key Responsibilities

• Support general office operations, including mail distribution and supply management.
• Coordinate internal and external meetings and events, ensuring timely scheduling, room reservations, agendas, and follow-up.
• Provide administrative support to the COO and General Counsel, including calendar management, meeting logistics, expense reports and document preparation.
• Assist in managing the administrative helpdesk ticket system and voicemail inbox.
• Help onboard new hires with workspace setup, office orientation, and safety walkthroughs.
• Organize monthly Executive Assistant meetings and draft internal updates.
• Create polished PowerPoint presentations and documents for internal and external use.