Senior Accounting Manager

About AidKit

AidKit's cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. We started as a nonprofit initiative during COVID-19 and today provide the technology backbone for some of the nation's most innovative public safety net programs.

As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.

About the Role

This is a hands-on operator role: you'll run the accounting "engine," partner closely with Treasury Ops (who executes AP/AR and payment operations), and bring the structure, documentation, and spreadsheet horsepower needed to scale. You'll ensure our financials are accurate, audit-ready, and delivered on time—operating independently with strong quality gates and minimal oversight.

You will report to the Senior Director of Finance & Operations and serve as the primary owner of the accounting close and reconciliations during scheduled Finance leadership leave periods.

Key Responsibilities

Monthly Close & GL Integrity

• Execute the monthly close calendar, checklist, and deliverables with consistent timeline (target: ~14 business days)
• Prepare and maintain key account reconciliations (cash/bank, prepaids, accruals, deferred items, payroll) with clear support and variance follow-up
• Produce accurate monthly financial outputs (budget vs. actual, department reporting, next-twelve-month revenue tracking)
• Reconcile activity across banks and payment processors (e.g., Mercury, Dwolla, card partners) and ensure clearing/timing items are tracked, explained, and resolved.
• Perform final review of financials (reasonableness checks, variance investigation) before release
• Ensure revenue accrual estimates and deferral schedules tie cleanly to source systems and documentation (and reconcile to GL revenue).
• Drive cleanup and prevention of aged recon items
• Partner with Treasury Ops/Program Finance Ops to maintain accurate program/grant fund balance schedules and tie-outs across many programs/accounts.

Systems, Data Hygiene & Automation

• Own finance systems (accounting-side) for Rillet + Ramp integrations—drive improvements, not just usage
• Build error-proof templates and checks that catch issues early (period/cutoff errors, miscodings, unmapped items)
• Reduce manual work with clean mappings, automation-first workflows, and auditable spreadsheets/models
• Partner with Treasury Ops to align data outputs with accounting records and maintain reliable cash visibility
• Create lightweight analyses to answer practical questions and share insights with Finance leadership

Controls, Documentation & Audit Readiness

• Maintain SOPs for close, reconciliations, and accounting workflows
• Create a clean, organized evidence trail for auditors/diligence (repeatable PBC responses, defensible documentation)
• Own audit/diligence finance-side execution, coordinating with Finance leadership and Compliance as needed
• Perform periodic reviews of approvals, access, and permissions
• Coordinate and support external tax accountants for corporate tax returns

About You

• CPA preferred (or equivalent experience)
• 5+ years in corporate accounting and/or close execution roles (startup/scale-up a plus)
• Demonstrated ability to own month-end close independently in a lean org
• Advanced Excel / Google Sheets skills (pivots, XLOOKUP/INDEX-MATCH, SUMIFS, cross-workbook functions, multi-criteria logic)
• Comfort making judgment calls and documenting decisions clearly
• Strong "no surprises" communication and documentation habits
• Experience improving processes, automating workflows, and supporting audits
• You care deeply about the mission of direct aid and supporting anyone who needs help

What we love to see

• Naturally curious and analytical - you don’t stop at “it doesn’t tie,” you ask why, trace it to root cause, and prevent it from recurring.
• Strong communicator to leadership - you can summarize what happened, what you found, and what decision/action is needed in a clear, non-technical way.
• Tool-builder mindset — you’ve built spreadsheets or lightweight tools from scratch (templates, checks, dashboards, models) that reduced errors or saved meaningful time, and you can explain your logic.

Compensation and Location

For this full-time position, you can work from anywhere in the United States. The salary for this role is $130,000

Benefits: We reinforce a culture of dignity, autonomy, and trust by actively taking an interest in and supporting employees' lives outside of work. We also provide equity (varies by position and experience) and a comprehensive benefits package including:

• Fair salaries that are transparent and competitive, with a maximum ratio of 3:1 between the highest and lowest paid employees at the company
• Fully remote work setting with home office setup and maintenance stipends
• Unlimited paid time off
• Retirement plan with 401K matching
• Health benefits (for you and your family)
• Flexible schedule
• Generous 16-week paid parental leave
• Professional development support

About Our Team

AidKit is a fully-remote workplace with virtual headquarters in Colorado, with employees from coast to coast in the continental United States.

How to Apply

To apply, please submit your resume and a personalized cover letter (.PDF, video, or slide deck format) explaining your interest in the role and how your experience aligns with our needs. Applications without a cover letter will not be reviewed and real humans read your cover letter, so be human!

Hiring Process Note: Final candidates will complete a short, practical skills exercise (60–90 minutes) that mirrors real close work (e.g., a reconciliation/tie-out and a brief close plan).

We review applications on a rolling basis and will contact qualified candidates directly. Due to high volume, we are unable to field requests for feedback or informational interviews via LinkedIn or email.

AidKit is an equal opportunity employer. We encourage candidates from all backgrounds to apply. You don't need to meet every criteria listed—we value unique experiences and believe that diversity drives innovation.

Benefits: We reinforce a culture of dignity, autonomy, and trust by actively taking an interest in and supporting employees' lives outside of work. We also provide equity (varies by position and experience) and a comprehensive benefits package including:

• Fair salaries that are transparent and competitive, with a maximum ratio of 3:1 between the highest and lowest paid employees at the company
• Fully remote work setting with home office setup and maintenance stipends
• Unlimited paid time off
• Retirement plan with 401K matching
• Health benefits (for you and your family)
• Flexible schedule
• Generous 16-week paid parental leave
• Professional development support