HR & Finance Associate

Who We Are

We’re Personified: a managed IT + cybersecurity services provider for campaigns, non-profits, and mission-aligned organizations. Our mission is to lead technology and security programs for our clients, enabling them to focus on their mission-critical work.

We act as an extension of our client teams — we handle all the responsibilities a traditional internal IT team would. We’re in our clients’ Slacks, we’re on a first-name basis with them (and their pets), we’re new hires’ first point of contact, and we’re the first stop for tech and cybersecurity issues. We aim to build trust, and we leverage this to keep the bad actors out.

Some of the biggest names in the progressive space have leaned on us as their trusted IT + cybersecurity partner. We are looking for top IT talent as we continue to scale our team.

Commitment to DEI

Personified's mission is to help advance the progressive movement; and diversity, equity and inclusion are at the core of that mission. We value varied perspectives in working to build a more inclusive world and workplace. We believe in the power of diversity, and as we grow as a company, we are committed to creating an environment that promotes inclusive culture and invites people of all backgrounds to join us.

Our commitment to these values is unwavering, and we strive to create and maintain a working environment that is inclusive, equitable and welcoming.

About the Role

Personified is looking for a full-time Associate, Finance & HR to support our growing team. You’ll work directly with the VP of Finance + Operations to execute essential finance, people ops, and compliance processes that power our company’s strategic growth. This is a great opportunity for someone who is highly organized, analytical, and excited to contribute to a mission-driven, fast-paced startup environment.

This position reports to the VP, Finance + Operations.

Responsibilities Overview:

Financial Operations & Support

• Support monthly financial close activities, including reconciliations, journal entries, and reconciliations.
• Own customer Accounts Receivable process, customer invoicing, collection process, payment application, contract renewal and retention processes.
• Own the end-to-end Accounts Payable invoicing, approval requests, vendor onboarding, payment runs and annual 1099 processing.
• Own the employee T&E and reimbursement process.
• Own the corporate credit card management, coding and reconciliations.
• Finance inbox management and timely customer servicing.
• Help coordinate payroll processing and maintain compensation records in collaboration with payroll vendors.
• Maintain organized documentation for audits, tax filings, and compliance purposes.
• Conduct financial data entry and validation in accounting and reporting tools.

People & HR Operations

• Help administer core people processes, including onboarding, offboarding, employee changes, and documentation tracking.
• Support the implementation of HR systems, employee performance programs, and culture initiatives.
• Maintain accurate and confidential employee records and ensure compliance with HR-related policies and procedures.
• Act as a point of contact for employee inquiries related to benefits, policies, or payroll.

Compliance & Policy Administration

• Assist in tracking and documenting compliance-related deadlines and requirements across finance, legal, and HR functions.
• Help coordinate training and communication for new policies and processes.
• Support with Financial audits and compliance as needed

Systems & Process Improvement

• Help identify opportunities for automation and operational efficiencies in finance and HR systems.
• Support implementation and adoption of new tools and platforms that improve data accuracy and reduce manual work.
• Maintain and update internal SOPs and documentation for key processes.

Cross-Functional Collaboration

• Work closely with department leads to gather budget inputs, track spending, and maintain alignment on financial goals.
• Provide operational support for special projects
• Assist with internal communications and change management related to new tools or policy updates

Qualifications

Experience/Traits necessary to succeed in this role at Personified:

• 1–3 years of experience in finance, operations, accounting, HR, or a related business function.
• Strong attention to detail and the ability to manage multiple priorities with accuracy and efficiency.
• Proficient in Excel/Google Sheets and comfortable working with financial models and reports.
• Familiarity with accounting tools (e.g., QuickBooks, Xero), HRIS platforms (e.g., Gusto, Rippling, Justworks), or project management tools is a plus.
• Demonstrated problem-solving abilities and a proactive mindset.
• Excellent written and verbal communication skills.
• Comfortable in a remote, fast-paced environment with a bias toward action.