Administrative Office Manager

About the Role

OSU Deschutes County Extension Service is hiring an Administrative Office Manager to lead the operations behind programs that serve Deschutes County every day. This is a full-time, 12-month professional faculty position based in Redmond, Oregon.

OSU Extension's work in Deschutes County reaches farmers, families, kids, and communities. The Administrative Office Manager doesn't deliver those programs. Their job is to make sure every program coordinator has what they need to do their best work and reach more people: the funding, the facilities, the contracts, the infrastructure.

This is a leadership role for someone who finds deep satisfaction in the operational and relational work behind a mission. You'll lead a small admin team, build genuine relationships with program coordinators, and dig into the details: where each program wants to grow, who they're not yet reaching, and how to clear the way.

Key Responsibilities

• Budget oversight, financial tracking, and fiscal compliance across multiple funding sources (55%)
• Staff supervision, hiring, onboarding, and personnel management (15%)
• Outreach, community engagement, and relationship-building with county government and stakeholders (10%)
• Facilities coordination and day-to-day operations management (10%)
• Technology support and digital communications (5%)

What You'll Need

• Bachelor's degree in business, communications, finance, management, nonprofit management, or related field; plus three years of administrative and/or financial support experience (or equivalent combination)
• Experience with budgets and financial management
• Strong organizational, decision-making, and problem-solving skills
• Proficiency with Microsoft Office Suite and digital collaboration tools
• Excellent communication skills across diverse audiences
• Ability to supervise and manage staff
• Commitment to inclusive, welcoming workplaces
• Valid driver's license (travel within Deschutes County required)

Preferred Qualifications

• Experience with financial or HR information systems
• Experience in a university or equivalent institutional environment
• Experience presenting in public settings
• Experience with community partnership-building and stakeholder relations

Compensation & Benefits

Salary range: $65,600–$70,008 DOE

Benefits include medical, dental and vision (OSU pays 95% of premiums), PERS pension/retirement, paid vacation and sick leave, federal and state holidays, tuition reduction, and professional development support.

Details

• Location: Redmond, Oregon
• Posting closes: May 7, 2026
• Anticipated start date: July 6, 2026

To apply: jobs.oregonstate.edu/position_descriptions/120776

Questions? Contact Jamie Davis at jamie.davis@oregonstate.edu or 541-815-0963.

OSU is an AA/EOE/Vets/Disabled employer.

Benefits include medical, dental and vision (OSU pays 95% of premiums), PERS pension/retirement, paid vacation and sick leave, federal and state holidays, tuition reduction, and professional development support.