Accounts Receivable & Grants Accountant

Essential Functions:

Grant & Government Contracts:

• Provide positive and professional customer service to external stakeholders and internal teams and colleagues seeking finance and accounting support.
• Ensure compliance with federal and donor-specific requirements. Understand the scope of contracts, grants, and awards by reviewing the project description, narratives and other documentation in partnership with the Financial Compliance Analyst.
• Prepare accounting and reporting for governmental contracts, grants, and awards including preparing schedules, invoices, and specialized internal and external financial reports and statements.
• Assist with monitoring and compliance audits required by governmental entities.
• Lead monthly grants meeting for in-process grants and contracts providing spend down updates for departmental budget planning.

Accounts Receivable:

• Process contributions and other accounts receivable revenue
• Track and record all of revenue timely and accurately
• Verify accuracy of all revenue data in coordination with the Development team and Financial

Compliance Analyst.

• Reply to agency questions regarding payments, requests for invoices, credits, etc.
• Prepare monthly agency statements and A/R aging reports

Month End Close:

• Draft journal entries as needed related to Fixed Asset additions, disposals and depreciation
• Support timely month-end close process including assigned journal entries, such as investment account activity and insurance expense.
• Ensure completeness and accuracy of general ledger data with respect to the revenue cycle, government contracts, and donor restricted grants.

General Finance Support

• Serve as a backup for payroll and accounts payable functions.
• Assist with annual audit process, PBC lists and information gathering
• Participate in meetings, committees, and events as required.
• Ensure all policies and procedures are appropriately documented and maintained as related to the revenue cycle
• Other duties as needed

Job Scope:

• Recurring work situations with occasional variations from the norm.
• Moderate level of work complexity.
• Performs work under minimal supervision.
• Decisions are made within policy constraints.
• Management of capital assets – as needed

Supervisory Responsibility:

• None

Interpersonal Contacts:

Contact is primarily internal and frequently is confidential in nature.

• Internal 85%
• External 15%
• In-person 60%
• Phone/Email 40%

Required Qualifications:

• Demonstrated understanding of the intersections between hunger, poverty, racial inequity and social injustice. Must have awareness of the issues faced by community members experiencing poverty or facing food insecurity.
• Ability to develop and maintain positive working relationships.
• Knowledge of Generally Accepted Accounting Practices (GAAP).
• Knowledge of non-profit accounting, reporting, practices and standards.
• Knowledge of government contracts and federal award audit requirements
• Ability to meet frequent and sometimes tight deadlines while managing multiple projects and tasks simultaneously.
• Ability to read and interpret documents such as policies and procedures, vendor contracts and governmental regulations.
• Skill in using computer software including MS Office. Advanced level of Excel skills
• Skill in using computer software designed for accounting such as Microsoft Navision.
• Ability to work as a member of a team and independently.
• Ability to recognize the need for due care with confidential information.

Education and/or Experience:

• Minimum of 3 years of accounting experience required; non-profit experience preferred.

Job Conditions:

Work is performed in an office setting with adequate lighting, heating and ventilation. Requires extended periods of sitting, use of laptop computer, and the ability to routinely lift and carry up to 10 pounds. Position may be subject to periodic increased workloads due to month/year end closings and audits.

Physical Demands:

Prolonged periods of sitting while keyboarding; repetitive use of hands and wrists.

Why Food Lifeline?

When you join Food Lifeline, you're joining a team committed to collaboration, innovation, and compassion. We offer a comprehensive benefits package designed to support your wellbeing, including:

• 100% employer paid Medical, dental, and vision insurance
• Employer-paid life and disability insurance
• 403(b) retirement plan with employer match
• Generous paid time off, holidays, and personal days
• Flexible hybrid work environment (position dependent)
• Employee Assistance Program (EAP)
• Professional development and learning opportunities
• A collaborative, mission-driven culture where your work directly helps nourish communities across Western Washington